Project Coordinator

Role Purpose:

To coordinate and support FM projects from initiation to completion, ensuring tasks are delivered on time, within scope, and in compliance with quality and safety standards. The role acts as a link between the project team, clients, suppliers, and subcontractors, ensuring smooth communication and efficient workflow.

Key Task and Responsibilities:

1. Project Coordination & Planning

• Assist the Project Manager in planning, scheduling, and executing FM projects.
• Prepare project timelines, work schedules, and manpower allocation plans.
• Coordinate with internal teams (maintenance, cleaning, security, MEP, landscaping) to ensure timely delivery.

2. Documentation & Reporting

• Maintain accurate project documentation including contracts, drawings, permits, and correspondence.
• Prepare daily, weekly, and monthly progress reports for management and clients.
• Track project milestones and deliverables against agreed schedules.

3. Communication & Stakeholder Management

• Act as a point of contact between clients, contractors, suppliers, and the internal project team.
• Arrange and attend project meetings, recording minutes and following up on action points.
• Handle client queries promptly, escalating issues where required.

4. Quality, Safety & Compliance

• Ensure all project activities follow FM industry standards, company policies, and HSE regulations.
• Assist in quality checks and inspections to verify compliance with contract specifications.

5. Procurement & Resource Management

• Support in preparing material requisitions and following up with the procurement team.
• Coordinate delivery of materials, tools, and equipment to project sites.
• Monitor resource utilization to control wastage and costs

Experience, Knowledge and Skills:

•  Diploma/Bachelor’s degree in Engineering, Facility Management, or related field.
• Minimum 2–4 years’ experience in a similar role within the FM industry.
• Knowledge of FM operations (MEP, soft services, civil works, etc.).
• Proficiency in MS Office; knowledge of CAFM systems is an advantage.
• Strong organizational and time management skills.
• Excellent verbal and written communication skills.
• Problem-solving mindset with attention to detail.
• Ability to work under pressure and meet deadlines.
• Team player with good interpersonal skills.