16th RAKMHSU Annual Career Fair

The role focuses on administrative, clerical and office support across departments. The role helps maintain smooth daily operations by organizing records, handling communications, assisting visitors and preparing routine documents. It requires a reliable and service-minded team member who can manage varied office tasks, follow internal procedures and support colleagues while maintaining an orderly and professional working environment.

Key Responsibilities

• Provide administrative and clerical assistance to departments and complete delegated tasks that support efficient operations and good customer service.
• Maintain organized electronic and paper filing systems, ensuring documents are labelled, dated and handled according to applicable retention procedures.
• Answer telephone calls, greet visitors, manage access based on appointments and direct enquiries to the appropriate staff member.
• Record meeting attendance and minutes, finalize documentation and distribute approved minutes promptly.
• Prepare departmental reports, spreadsheets, presentations and other documents, and maintain databases with accurate information.
• Receive and distribute incoming mail, arrange document deliveries and coordinate routine communication between departments.
• Monitor office supplies and equipment, request replenishment and submit maintenance or e-purchase requests when required.
• Help keep the office tidy and safe, maintain filing and supply areas, and complete other tasks assigned within the role’s scope.

Requirements and Qualifications

The stated experience requirement is at least one year in an administrative assistant position, preferably in a healthcare-related environment. A specific degree, professional license or additional certification is not identified in the available details.

Skills and Work Approach

Strong organization, attention to detail, communication and time-management skills are valuable. The role requires confidence handling routine documents and office systems, a helpful approach with visitors and colleagues, and the ability to manage several administrative requests while protecting the accuracy and confidentiality of records. Adaptability, accountability, teamwork and professional conduct are important.