Executive Assistant

The Executive Assistant will provide dependable administrative and coordination support to senior leadership. The role requires a highly organised professional who can manage competing priorities, communicate with internal and external stakeholders and handle sensitive information with care. The assistant will help the executive use time effectively by preparing meetings, maintaining schedules, coordinating travel and ensuring important actions are followed through.

Key Responsibilities

• Manage executive calendars, appointments, meeting requests and schedule changes, resolving conflicts and prioritising urgent matters.
• Arrange internal and external meetings, prepare agendas and briefing materials, record decisions and follow up on agreed actions.
• Coordinate business travel, itineraries, transport and accommodation, ensuring relevant information is available before departure.
• Act as a professional point of contact between the executive, colleagues, clients, partners and other stakeholders.
• Prepare, proofread and organise correspondence, presentations, reports and confidential documents.
• Maintain orderly electronic and physical records and handle information with discretion.
• Support office administration, expense documentation and other coordination tasks as required by the executive.
• Anticipate upcoming needs, adapt to last-minute changes and help ensure that commitments and deadlines are met.

Requirements and Qualifications

Applicants should have experience in executive support, office administration or a comparable coordination role. A qualification in business administration, management or a related discipline is useful. The position calls for excellent written and spoken communication, strong organisation, sound judgement and the ability to work confidently with senior stakeholders. Familiarity with common office productivity tools, calendar systems, document preparation and travel coordination is important. Previous experience supporting senior executives in a fast-moving corporate environment is valuable, and flexibility is important when priorities or schedules change.

Skills

Professional discretion, reliability, planning, attention to detail, initiative and calm decision-making are essential. The successful candidate will be proactive, responsive and comfortable balancing confidential work with a steady flow of routine requests.