Document Controller – Infra

Control and maintain project documentation for infrastructure works, ensuring accuracy, distribution, traceability and compliance with project requirements. The role supports engineers, consultants and construction teams by keeping current drawings, reports, approvals and project records easy to find and correctly versioned.

Key Responsibilities

• Receive, register, distribute, file and archive infrastructure project documents.
• Maintain document registers and track drawings, submissions, correspondence and approvals.
• Check document numbers, revisions, dates and distribution details before issue.
• Coordinate with engineers, consultants and site teams on missing or revised documents.
• Prepare requested records and status reports for project reviews or audits.
• Maintain digital and physical filing structures and support accurate record retrieval.

Requirements and Qualifications

• Previous document-control experience in construction or infrastructure projects.
• Strong document-management and filing skills.
• Advanced MS Excel proficiency, including VLOOKUP, HLOOKUP and Pivot Tables.
• Accuracy, organisation and the ability to coordinate with several project stakeholders.

Skills

• Document control and registers
• Advanced Microsoft Excel
• Revision and distribution tracking
• Construction documentation

Role Focus

Infrastructure work generates drawings, approvals and records that must remain current throughout delivery. The controller should prevent obsolete revisions from being used, keep distribution records up to date and respond promptly to document requests so the project team can work from dependable information.

Across the role, clear communication, accurate information and timely follow-up help maintain dependable work standards. The successful candidate should follow applicable procedures, keep stakeholders informed, handle records or resources responsibly, and raise questions or risks early so that work can progress with fewer avoidable delays.

This work also involves maintaining professional standards, adapting to changing priorities and cooperating with colleagues when new information affects plans. Regular progress updates and complete documentation make it easier to review outcomes, solve problems and maintain continuity between teams and work stages.