HR Assistant– Recruitment & Onboarding Support

The HR Assistant plays a pivotal role in supporting recruitment and onboarding activities while ensuring adherence to established HR procedures. A key focus of this role involves managing physical employee records with precision and care, contributing to audit preparedness and compliance standards.

📝 Key Responsibilities

1. Recruitment Support

• Coordinate interview logistics, prepare necessary materials, and manage related documentation.
• Follow up with shortlisted candidates within one business day to confirm interview schedules and joining details.

2. Onboarding Facilitation

• Assist with offer letter issuance, ATA creation, and Visa processing for new hires.
• Provide onboarding support for teams across Sharaf Electronics and Sharaf DG to ensure a seamless experience.

3. Document Management & Coordination

• Copy and compile essential documents from new joiners (e.g., passports, certificates) within 1 working day.
• Submit documentation to Payroll, Medical, and Insurance departments on time.

4. Compliance & Auditing

• Execute HR operations within stipulated timeframes and quality standards.
• Contribute to monthly audits led by the HR Manager to uphold compliance levels.

5. Physical File Maintenance – Critical Duty

• Manage complete and accurate hardcopy employee files in line with HR policies.
• Create physical files for all new employees within 2 working days of joining.
• Monitor file movement using a secure tracking system to avoid misplacement.
• Ensure files remain audit-ready with all necessary documents properly organized.

📊 Key Performance Indicators (KPIs)

• On-time completion of recruitment and onboarding tasks
• Accurate and timely internal document submissions
• Adherence to audit standards and HR process timelines
• Efficient creation and tracking of employee personal files

🎓 Requirements

Qualifications & Experience

• Bachelor's degree in Human Resources, Business Administration, or related field
• 1–2 years of experience in HR operations or recruitment/onboarding support
• Experience in document control or employee file management is an advantage

Skills & Competencies

• Excellent organizational and coordination abilities
• Strong attention to detail with a proactive mindset
• Effective written and verbal communication skills
• Commitment to confidentiality and professional integrity
• Proficiency in Microsoft Office and office equipment use (copiers, scanners, etc.)