Office Services Executive

Al Tayer Group is seeking an Office Services Executive to provide comprehensive administrative, logistical and coordination support to the Group Company Secretary’s Office. The position has a strong focus on Board and committee administration, stakeholder coordination, confidentiality and professional service delivery. Key responsibilities include supporting annual meeting calendars, arranging Board and committee meetings, coordinating participant availability and managing meetings across multiple time zones. The role also supports Board member induction and offboarding and maintains accurate director information. Travel and logistics responsibilities cover flights, hotels, transportation, catering, itineraries and related arrangements, with coordination across internal teams and travel agencies. The Executive will process Board member invoices and expenses, track approvals and coordinate with Finance on payments. Additional duties include maintaining governance records, preparing templates and checklists, recording meeting actions and following up on outstanding tasks. The role also manages the Group Company Secretary’s diary, departmental correspondence, mailbox actions, office resources and general administrative requirements. Applicants should have a graduate degree, with a secretarial diploma considered an advantage, and at least 10 years of Senior Executive Assistant experience. Excellent organization, communication, discretion, Microsoft Outlook and Word proficiency are required.

Key Responsibilities

• Carry out the core responsibilities described for the position while maintaining company procedures, service standards and accurate documentation.
• Coordinate with relevant internal teams, customers, suppliers or project stakeholders to ensure timely completion of assigned activities.
• Maintain accurate records, reports and databases and provide updates to management on progress, issues and required actions.
• Support continuous improvement by identifying operational issues, customer requirements and opportunities to improve efficiency and service quality.

Requirements

• Graduate degree in any discipline
• Minimum 10 years as a Senior Executive Assistant
• Strong organization and attention to detail
• Excellent written communication and interpersonal skills
• High discretion and confidentiality
• Proficiency in Outlook and Word
• Event organization experience is advantageous

Employment Details

• Company: Al Tayer Group
• Location: Dubai, United Arab Emirates
• Employment Type: Full Time
• Application: Apply through the LinkedIn job listing below.