Administrator

We One is seeking an Administrator in Dubai to provide coordination, reporting, documentation, and operational support for Facilities Management activities. The role will work with internal departments, vendors, contractors, and service providers to keep records accurate, monitor progress, and support the smooth delivery of FM operations.

Key Responsibilities

• Assist with departmental KPI tracking and prepare periodic performance reports.
• Maintain procedures, records, forms, and departmental documentation.
• Support the rollout of new systems, processes, and quality initiatives.
• Track active Facilities Management activities and prepare weekly and monthly reports.
• Coordinate meetings, prepare agendas and materials, record minutes, and follow up on action items.
• Monitor contract status and assist with SLA and KPI documentation.
• Maintain compliance records and track certification renewals and expiry dates.
• Support quotation requests, purchase-order tracking, invoice follow-up, and vendor documentation.
• Coordinate with vendors, contractors, service providers, and internal stakeholders to resolve operational matters.
• Maintain accurate FM records and contribute to process and service improvements.

Requirements

• Fresh graduates may apply, particularly candidates who graduated from a UAE-based institution.
• Strong organizational and administrative skills.
• Good written and verbal communication skills.
• Comfortable preparing reports, maintaining records, coordinating meetings, and following up with stakeholders.
• Basic proficiency with Microsoft Office and common administrative tools.