Junior Administrative Assistant

The Junior Administrative Assistant provides clerical and data support to help departments maintain accurate records and smooth daily operations. The work includes checking production data, following up delivery-note issues, assisting with invoicing and reconciliation, handling calls and managing routine office tasks. This position suits an organised and service-minded person who can keep information accurate while responding promptly to requests. The successful applicant should be organised, dependable and committed to following operating procedures while helping the team deliver reliable results.

Key Responsibilities

• Review customer feedback about delivery notes, incorrect entries and related documentation so issues can be corrected promptly.
• Validate and adjust data against production reports to support accurate records, month-end reconciliation and invoicing.
• Consolidate requests for office supplies and follow controls intended to avoid unnecessary stationery costs.
• Answer incoming calls politely, take messages and direct enquiries to the appropriate colleagues.
• Carry out clerical work such as photocopying, mailing, document control and filing.
• Support time-and-attendance administration by checking that employee timesheets align with payroll requirements.
• Seek approval from the reporting manager before amending delivery notes or production reports, and follow workplace safety policies.

Requirements

• Secondary school certificate.
• At least two years of experience in the hospitality industry.
• At least one year of experience in a similar clerical or office administration role.
• Good data accuracy, telephone manner, organisation and follow-up skills.

Qualifications and Skills

• The stated education requirement is a secondary school certificate.
• Experience handling administrative records, attendance data, delivery notes or routine office communication will be relevant to the work.

Employment Details

• Company: Emirates Flight Catering
• Location: Dubai, United Arab Emirates