Assistant Officer – Administration

The Assistant Officer - Administration provides remote administrative and operational support to the Facilities Management team. The work includes documentation, data entry, record maintenance, preparation of reports, tracking of requests, and coordination with internal departments. The position helps the team keep information organised and follow up on outstanding actions. Professional communication, confidentiality, and accurate handling of records are essential for effective day-to-day administration.

Key Responsibilities

• Prepare, update, and organise files, forms, spreadsheets, reports, and other administrative records for the Facilities Management team.
• Enter data accurately and maintain records connected with staff attendance, deployment, leave, and assigned operational activities.
• Monitor pending requests, approvals, and action items and follow up with the appropriate teams for status updates.
• Arrange meetings, schedule appointments, record meeting minutes, and track actions through to completion.
• Communicate professionally by email, telephone, and online platforms and direct queries to the right department.
• Handle routine administrative tasks carefully while protecting internal information and maintaining version control.

Requirements

• This vacancy is identified for a UAE National, as stated in the role details.
• Good written communication and confidence using routine office software and digital collaboration tools.
• Ability to organise several requests at once and follow instructions accurately.
• Discretion when handling employee records, internal reports, and operational information.

Qualifications and Skills

• Attention to detail in data entry, document preparation, and record keeping.
• Planning, prioritisation, follow-up, and effective time management.
• Professional stakeholder communication and a helpful service-oriented approach.
• Ability to work independently on assigned tasks while coordinating with a wider team.

Employment Details

The role is a full-time administrative position in the UAE and includes remote support for facilities operations. Applicants should be organised, dependable, and willing to maintain accurate records and provide timely updates to colleagues and supervisors.