Secretary

Provide secretarial and administrative support to a project team, helping manage schedules, meetings, records and travel arrangements. The role coordinates across internal and external stakeholders, maintains an accessible filing system and helps the team keep its daily activities organised.

Key Responsibilities

• Coordinate calendars, meetings, appointments and schedule changes across stakeholders and time zones.
• Prepare meeting arrangements, record minutes and maintain follow-up records and action items.
• Maintain document-control and filing processes so department records can be tracked and retrieved.
• Support routine administrative work, data entry, printing, filing and stationery inventory.
• Arrange business travel, including air tickets, hotel accommodation, visa arrangements and claims.
• Help officers and team members with day-to-day administration and ad hoc tasks.
• Keep project information organised and handle sensitive documents with care.

Requirements and Qualifications

• Four to six years of experience in a related secretarial or administrative field.
• Gulf-region experience is preferred.
• Strong working knowledge of Microsoft Office and project-management tools.
• Clear communication, scheduling discipline and attention to detail.

Skills

• Calendar and meeting coordination
• Minutes and records management
• Microsoft Office
• Travel planning and follow-up

Role Focus

The successful candidate will be dependable, discreet and comfortable handling several requests at once. Good judgement, accurate record keeping and timely follow-up will help the project team stay prepared for meetings, meet deadlines and maintain consistent communication with its stakeholders.

Across the role, clear communication, accurate information and timely follow-up help maintain dependable work standards. The successful candidate should follow applicable procedures, keep stakeholders informed, handle records or resources responsibly, and raise questions or risks early so that work can progress with fewer avoidable delays.