Program Coordinator

The Program Coordinator for Academic Programs for Military supports the planning and administration of programmes delivered for military colleges at the university’s Al Ain campus. The role keeps academic delivery organised, records accurate, and communication clear among faculty, students, internal departments, and external partners, including the Ministry of Defense.

Key Responsibilities

• Coordinate programme schedules, academic activities, meeting arrangements, and operational requirements to support smooth delivery.
• Maintain accurate student and programme records, calendars, attendance information, and relevant academic documentation.
• Communicate with faculty, students, internal teams, and external partners regarding schedules, requirements, updates, and action items.
• Track programme milestones, outstanding documents, approvals, and follow-up actions to help ensure commitments are met.
• Support compliance with university policies, programme procedures, and contractual obligations related to military-college delivery.
• Prepare routine reports and provide administrative assistance to programme leadership, raising issues that require resolution.

Requirements and Qualifications

• Relevant administrative or programme-coordination background; familiarity with academic operations is useful.
• Excellent organisation, written and verbal communication, record-management, and coordination skills.
• Ability to work professionally with multiple stakeholders and protect sensitive academic or operational information.

Skills and Competencies

Program coordination, academic administration, student records, scheduling, stakeholder communication, reporting, compliance, Microsoft Office. The successful candidate should be dependable, organised, responsive to feedback, and able to communicate clearly with colleagues and stakeholders. Careful record keeping, professional conduct, and a consistent focus on quality are important throughout the work.

The position calls for someone who can manage priorities without losing attention to detail. A practical approach to problem-solving, reliable follow-through, and a willingness to work collaboratively will help the team maintain a consistent standard of delivery. The successful candidate should be comfortable adapting to changing priorities while remaining focused on agreed objectives.