Executive Assistant to Global COO – Raffles & Fairmont

The Executive Assistant provides organised administrative and coordination support to a senior leader. The role helps protect the executive's time through calendar management, meeting preparation, accurate documentation and timely follow-up. Discretion, anticipation and the ability to manage competing priorities are central to the position. The successful candidate is expected to approach assigned work professionally, follow established procedures and communicate clearly with colleagues and customers. Work should be completed carefully, with issues raised early rather than left unresolved.

Key Responsibilities

• Anticipate scheduling conflicts, communicate changes promptly and support special projects as directed.
• Manage calendars, arrange meetings and coordinate travel or other logistics according to priorities and availability.
• Prepare agendas, briefing notes, presentations and documents needed for discussions and decisions.
• Track action items, deadlines and requests, following up with stakeholders to support timely completion.
• Handle correspondence and calls professionally, routing matters appropriately and protecting confidential information.
• Organise records and maintain clear systems for documents, expenses and other administrative information.

Requirements and Qualifications

• Administrative or executive-support experience is advantageous, particularly supporting senior stakeholders.
• Strong written communication, organisation and confidence managing complex schedules.
• Ability to prioritise quickly, work independently and remain calm when plans change.
• Proficiency with calendars, email, spreadsheets, presentations and document-management tools.
• Excellent discretion, reliability and judgement when handling confidential business information.

Skills

• Calendar and meeting coordination
• Executive communication and document preparation
• Prioritisation and follow-through
• Confidentiality and stakeholder management

Professional Approach

Success requires dependable execution and thoughtful communication so that the executive and wider team can focus on their highest-priority work. Small details matter because they influence both operational efficiency and customer confidence. Candidates should be prepared to explain how their experience, training or transferable skills relate to the duties and how they would contribute to a professional, service-focused team.

Employment Details

• Company: Accor
• Property/Team: Raffles & Fairmont Global
• Location: Dubai, Dubai, United Arab Emirates
• Employment Type: Full Time
• Salary: Not disclosed