Buyer

Job Purpose:

The Buyer is responsible for managing the procurement of goods and services required for flight catering operations. This role includes preparing and evaluating tenders, managing supplier relationships, ensuring compliance with company standards, and maintaining accurate procurement records. The Buyer will collaborate with various divisions and the Assistant Sourcing Manager to ensure that all purchasing activities align with company objectives and requirements.

Key Result Areas:

• Ensure accurate and timely preparation and evaluation of tenders, collaborating with Sourcing Specialists and the Manager to align with company requirements.
• Review and resolve all daily general correspondences within 24 hours to ensure smooth and uninterrupted procurement operations.
• Collect all necessary product information, including specifications, quality standards, and estimated consumption, to effectively initiate tenders and support procurement decisions.
• Action and process purchase requisitions within 48 hours of receiving necessary approvals, ensuring timely procurement of required goods and services.
• Maintain and cultivate strong relationships with suppliers to secure optimal service, favourable terms, and reliable supply chains.
• Regularly update market price data and maintain accurate records of all suppliers, including their products and price lists, to ensure informed purchasing decisions.
• Obtain and critically analyse quotations from multiple suppliers, selecting the most favourable options based on quality, quantity, price, and delivery time.
• Conduct regular evaluations of suppliers' product offerings, quality, and operating standards, providing actionable recommendations for future procurement needs.
• Participate in supplier meetings to negotiate favourable terms, including discounts and contract conditions, in collaboration with Sourcing Specialists and the Manager.
• Enforce company rules and regulations in all procurement activities, while ensuring 100% compliance with Occupational Health and Safety standards.

Knowledge, Skills & Minimum Experience:

Education Qualification:

• Bachelor’s degree in Supply Chain Management, Business Administration, or a related field.

Work Experience:

• Minimum of 3-4 years of experience in procurement, preferably within the flight catering or food service industry.

Area of Experience:

• Proficiency in procurement software and ERP systems.
• Strong understanding of market trends and supplier management.
• Certification in procurement (e.g., CIPS) is a plus.

Skills:

• Strong understanding of procurement processes, tender management, and supply chain dynamics.
• Proven ability to negotiate favorable terms with suppliers.
• Ability to analyze quotations, market trends, and supplier performance.
• Excellent verbal and written communication skills.
• Ability to manage time effectively and prioritize tasks.
• Ensure accuracy in tender preparation, order processing, and supplier evaluations.
• Ability to build and maintain positive supplier relationships.
• Resolve procurement-related issues promptly and effectively.
• Maintain accurate records of suppliers, contracts, and product information.
• Knowledge of company policies, industry regulations, and safety standards