PMO Officer – Development Projects Department

The PMO Officer supports governance, planning and reporting for development projects. The role helps project teams maintain accurate schedules, action logs, risk registers and documentation so that progress can be understood and decisions made promptly. It requires disciplined follow-up and the ability to organise information across multiple workstreams while following established project-management standards.

Key Responsibilities

• Maintain project plans, milestone schedules, issue logs, risk registers and action trackers.
• Collect status updates from project owners and prepare concise progress reports for meetings and management review.
• Coordinate project meetings, prepare agendas and record decisions, owners and due dates.
• Check documentation for completeness and consistency and maintain controlled versions of key project records.
• Escalate overdue actions, schedule risks or missing information to the appropriate project lead.

Requirements and Qualifications

• Have a relevant degree, diploma or practical experience supporting project coordination or a PMO.
• Be proficient with spreadsheets, presentations, document management and structured reporting.
• Demonstrate strong organisation, follow-up and the ability to handle several deadlines simultaneously.
• Communicate professionally with project managers and stakeholders and maintain accurate records.

Skills and Competencies

• Project tracking, schedule coordination, risk and issue logging, meeting administration and report preparation.
• Attention to detail, reliability, communication, prioritisation and a process-oriented mindset.

Employment Details

The PMO Officer supports transparency and accountability; the role is not limited to preparing reports but also includes tracking whether agreed actions are completed. The officer should identify inconsistencies early and ask for clarification when project information is incomplete. The precise project portfolio, software tools and reporting cadence should be confirmed during recruitment.

A service-focused approach also means keeping colleagues informed when dependencies change, ensuring records remain current and raising missing information early. Consistent follow-through helps prevent avoidable delays and supports dependable teamwork.