Buying Admin Assistant

The Buying Administration Assistant will support the team by providing administrative support and contributing to the Buying process. This will be a key role to support the Buying team drive the performance against sales and margin targets, maximizing in-season opportunities and affecting future inventory.

What You’ll Be Doing

Essential Roles and Responsibilities:

Role Overview

• Generally, support the buying department team in their daily and weekly tasks
• Run periodic reports to share with Stores/Buyers
• Support with the creation of product look books
• Run competitor price analysis, shopping reports/benchmarking
• Support in validating buy data for marketing team
• Ensure products are being uploaded by digital channels upon delivery, monitoring the accuracy of copy, product descriptions & imagery
• Support in organizing seasonal product training for stores
• Ensure all necessary records, master files and databases are maintained accurately and updated in a timely manner
• Support with creation of enrichment files for PO Raising (including UDAs, HS codes, COO, etc..)
• Maintain the product hierarchy; ensuring product data is accurate and consistent
• Monitor the product flow for digital channels, solving digital rejections for missing information
• Check supplier order confirmation details received are correct, support the Buyers to resolve any queries with the supplier and buying in a timely fashion
• Communicate with brands for ready stock
• Support delivery process through coordination between buyers and planning
• Support Buyers to manage end of delivery window strategy (late delivery discounts, cancellations)
• Manage return to vendor requests (RTV's), ensuring effective communication to suppliers.
• Customer Complaints & Damage Products Handling (B&M, Digital Channel and Warehouse)
• Store Related Inquiries & Technical Advice on Product Damages.

Department Specific

• Support with creation of seasonal trend presentations
• Support with creation of EOS ST reports, adding relevant imagery
• Support with creation of Pre-Buy Agenda Templates
• Support with market calendar scheduling by calling in showing dates & locations
• Mange and track supplier incentive schemes

Qualifications

 About You

The successful candidate should have the below essential qualifications, skills and experience to qualify for the role:

• Bachelor’s degree in any field.
• Minimum 2 years of buying merchandise /planning experience in fashion/luxury retail.
• Strong understanding of Merchandising financials.
• Advanced computer skills in Excel and MS Office.
• Numerate with strong analytical skills and financial acumen.
• Excellent communication, organizational and problem-solving skills.
• Aptitude to function within deadlines, while working both independently and as part of a team.
• Ability to recognize, analyze and quantify market trends.
• Ability to work independently and proactively, with excellent attention to details.
• Able to successfully manage and execute priorities in a timely manner within a fast-paced, high-growth environment.
• Demonstrate ability to build and foster productive working relationships with cross-functional teams and vendors.
• Proficient in the English language; oral, written and reading.

Additional Requirements

• Product / brand orientation with good knowledge of fashion industry and benchmarks.
• Stakeholder management skills to build and maintain collaborative relationships with internal and external stakeholders and counterparts.
• Commercial skills with the ability to identify opportunities and potential business risks.