MPM – Document Controller (Outsource)

A Document Controller is responsible for managing and overseeing documents for a particular project or for an entire organization. They ensure that all documents are properly created, signed, stored, and backed up/Archived, and that any retention policies are followed. Also preparing the required formats, daily, weekly & Monthly Reports. Enhancing the Documentation Systems, in addition to prepare any required word or Excel Tables or Form...etc.

Key Accountabilities of the role

General:

• Provide a high level of customer service and care.
• Present the company in a professional manner in all business fields.
• Self-development and continuing personal development.
• Enhance the Documentation and archiving Systems.
• Preparing all required tables, forms, and reports.

Policies, Systems, Processes and Procedures:

• Analyses and document business process and problems to develop solutions to enhance efficiencies.

PMC:

• • Document Management: Manage the intake, handling, and storage of documentation.
• • Process Implementation: Develop and implement processes for document control.
• • Compliance: Ensure all documentation meets formal requirements and required standards.
• • Review and Update: Regularly review and update documents as necessary.
• • Program: professional in Microsoft offices especially Excel, Word & power point
• • Version Control: Track and manage versions of documents.
• • Retrieval: Retrieve files as needed by company staff.
• • Backup and Storage: Securely backup and store documents.
• • Accessibility: Ensure all documentation is discoverable and accessible.
• • Organization: Ensure proper organization and categorization of documents.
• • Coordination: Coordinate with project teams to ensure all documents are accounted for and in the appropriate location.
• • Meeting Records: Record, review, and distribute minutes of meetings.
• • Regulatory Compliance: Monitor regulatory activity to maintain compliance with records and document management laws.

Risk:

• Monitor exposure to risk and compliance of respective development advisory department.

Training:

In house training will be given

Specialist Skills / Technical Knowledge Required for this role:

• A bachelor's degree in business administration, information management, or a related field.
• Good to advance Microsoft programs knowledge especially Excel, Word and Power point.
• Good Communication skills.
• High level of accuracy and attention to detail.
• Proficiency in document management software and systems.
• Good to advance Microsoft programs knowledge especially Excel, Word, and Power point.

Previous experience :-

• Minimum Seven years' experience working in the field of Engineering, Construction and project Management systems and Documentary.