CONTRACT ADMINISTRATOR

G4S Facilities Management has an exciting, full-time opportunity for a Contract Administrator to join our team, based permanently at Hellesdone Hospital in Norwich.

Responsibilities

• Manage and complete general administrative duties, including answering phone calls, filing, printing and photocopying.
• Manage the purchase ordering process and systems.
• Monitor and review cost tracking and financial commitment reports, raising issues of concern to management.
• Fully administer the payroll process including new starters, variations, leavers, overtime and exceptions and pay queries.
• Participate in recruitment campaigns by helping to advertise vacancies, issue application forms, arrange interviews etc.
• Manage the supply and use of agency staff, raising requests on IQN and ensuring timesheets are submitted correctly.
• Ensure all sites have relevant paperwork to ensure effective record keeping.
• Maintain and support the Deputy Contract Manager with the training matrix and ongoing employee training requirements.
• Maintain and order stationary supplies etc.
• Prepare contract reports in conjunction with management.
• Attend meetings and record minutes.

The Ideal Candidate

To be successful in this role you will need to demonstrate:

• Strong IT proficiency, including comprehensive use of Google Chrome for various administrative tasks.
• Flexible organisational abilities, consistently meeting varying deadlines and efficiently prioritising workloads to achieve objectives.
• The ability to deliver excellent customer service, ensuring positive interactions and effective resolution of inquiries.
• The ability to manage full payroll administration, ensuring accuracy and timely processing.
• Ensures contractual compliance through diligent administrative processes.
• Able to handle all aspects of facilities administration, contributing to a well-maintained operational environment.

You will be valued and supported, and provided with first class training and competitive benefits.

Benefits

While working for G4S, you are entitled to a number of benefits and offers from G4S partners and other organisations, from employee assistance provided through WeCare, to RAC cover and so much more, including the below;

• 25 days holiday plus bank holidays.
• Progression, training and development catered to you.
• Refer A Friend incentives.
• Company pension scheme with employer contributions.
• G4S Life Assurance Scheme.
• Subsidised healthcare plan.
• Charity work- Match-IT and Payroll Giving.
• Confidential Counselling Services.
• 24/7 support specialising in health and medical.
• Discounts on high street shops and brands including several leading high street brands, retailers and travel suppliers.