Administrative Assistant | UAE National | Dubai

Job Summary

The Administrative Assistant will be responsible for providing secretarial and administrative support to Property Management department to ensure that corporate services are provided in an effective and efficient manner.

Area Of Responsibility Brief Description Of Activities

• General Administrative Support
• Handle general administrative tasks such as answering phone calls, responding to emails, and managing correspondence such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf.
• Scheduling
• Manage calendars, meetings, appointments, and travel arrangements for senior executives and staff members.
• Presentations
• Prepare reports, presentations, and other documentation for meetings and presentations.
• Data Management
• Organize and maintain physical and electronic files, records, and databases, ensuring accuracy and confidentiality. Maintain comprehensive and accurate records and perform minor accounting duties.
• Office Supplies
• Oversee office supplies inventory and place orders when necessary.
• Logistics
• Manage and distribute incoming and outgoing mail and packages.
• Human Resources
• Collaborate with HR to manage employee records, attendance, and vacation schedules
• Workplace maintenance
• Maintain safe and clean reception area by complying with procedures, rules, and regulations.

Job requirements

Qualifications & Certifications & Experience (mandatory & Preffered)

• High School or Diploma in Business Administration, Property Services, or Real Estate
• 0–1 year of experience in an administrative role, preferably within property management, real estate, or facilities management

Technical Skills

SKILLS & COMPETENCIES (Technical, Behavioral and Soft)

• Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint)
• Familiarity with property management software (e.g., Yardi, Buildium, MRI) is an advantage
• Strong typing, data entry, and document formatting skills
• Basic knowledge of lease terms, tenant relations, and property workflows

Behavioral Skills & Competencies

• Customer Focus - Responds politely and promptly to customer inquiries. Seeks support when needed.
• Accountability and Ownership - Completes tasks on time and owns up to mistakes.
• Agility and Adaptability - Willing to try new ways of working and learn from mistakes.
• Collaboration & Influence - Works well with teammates and shares information openly.
• Result Orientation - Focuses on completing tasks efficiently and accurately