Administrative Assistant, Design Services MEA – Fixed Term Contract (7 Months)

Four Seasons is hiring an Administrative Assistant for its Design Services team in Dubai on a seven-month fixed-term contract. The position supports a busy team of approximately ten colleagues and focuses on international travel, diaries, meetings, expenses, documentation and day-to-day coordination.

Key Responsibilities

• Coordinate international flights, accommodation, ground transportation and detailed travel itineraries.
• Manage travel changes at short notice and maintain accurate travel records.
• Coordinate calendars, meetings, virtual links, meeting rooms, catering and follow-up actions across time zones.
• Prepare and process expense reports and assist with invoices and routine financial administration.
• Maintain correspondence, filing systems, contact lists, databases and shared inboxes.
• Prepare business documents, reports and presentations and provide proactive administrative support to the wider team.

Requirements

• Previous experience as an Administrative Assistant, Team Assistant, Executive Assistant or similar.
• Strong organization, prioritization and time-management skills.
• Experience coordinating international business travel and complex schedules.
• Proficiency in Microsoft Office, excellent communication, discretion and attention to detail.

What We Offer

• Work authorization
• Competitive tax-free salary and service charge where applicable
• End-of-service gratuity
• Staff accommodation or housing support where specified
• Transportation to and from work
• Medical and life insurance
• Paid annual leave
• Learning and development opportunities
• Career growth and international transfer opportunities

Employment Details

• Company: Four Seasons
• Location: Dubai, United Arab Emirates
• Employment Type: Full Time
• Department: Administration / Hospitality
• Experience: Administrative support experience
• Schedule: Full-time; fixed-term contract for 7 months.

Skills

International travel, diary management, meetings, expenses, Microsoft Office, documentation.