Administrative Assistant, Design Services MEA – Fixed Term Contract (7 Months)
Job role insights
Date posted
September 25, 2026
Hiring location
Dubai
Career level
Administration
Experience
Relevant Experience
Quantity
1 person
Gender
Any
Description
Four Seasons is hiring an Administrative Assistant for its Design Services team in Dubai on a seven-month fixed-term contract. The position supports a busy team of approximately ten colleagues and focuses on international travel, diaries, meetings, expenses, documentation and day-to-day coordination.
Key Responsibilities
- Coordinate international flights, accommodation, ground transportation and detailed travel itineraries.
- Manage travel changes at short notice and maintain accurate travel records.
- Coordinate calendars, meetings, virtual links, meeting rooms, catering and follow-up actions across time zones.
- Prepare and process expense reports and assist with invoices and routine financial administration.
- Maintain correspondence, filing systems, contact lists, databases and shared inboxes.
- Prepare business documents, reports and presentations and provide proactive administrative support to the wider team.
Requirements
- Previous experience as an Administrative Assistant, Team Assistant, Executive Assistant or similar.
- Strong organization, prioritization and time-management skills.
- Experience coordinating international business travel and complex schedules.
- Proficiency in Microsoft Office, excellent communication, discretion and attention to detail.
What We Offer
- Work authorization
- Competitive tax-free salary and service charge where applicable
- End-of-service gratuity
- Staff accommodation or housing support where specified
- Transportation to and from work
- Medical and life insurance
- Paid annual leave
- Learning and development opportunities
- Career growth and international transfer opportunities
Employment Details
- Company: Four Seasons
- Location: Dubai, United Arab Emirates
- Employment Type: Full Time
- Department: Administration / Hospitality
- Experience: Administrative support experience
- Schedule: Full-time; fixed-term contract for 7 months.
Skills
International travel, diary management, meetings, expenses, Microsoft Office, documentation.
Country
United Arab Emirates
Region
Middle East
Locality
Dubai
select-type
Full Time
Interested in this job?
9 days left to apply
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