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Procurement Job Description Sample

Procurement officers/Executives are responsible for evaluating vendors, products, and services, negotiating contracts, and ensuring that approved purchases are profitable and of high quality.

Procurement Officer Job Description Template

We are looking for a skilled procurement officer to oversee purchasing activities and ensure that the items purchased are profitable and of high quality. The procurement officer’s responsibilities include managing employees, maintaining positive relationships with suppliers, evaluating delivery options, approving purchases, and maintaining accuracy. To be successful as a purchasing agent, you need to be analytical and keep up with product and service trends. Ultimately, a senior purchasing officer must negotiate well and ensure that all purchases meet company standards.

Procurement Job Key Responsibilities:

General and Task Management

  • Purchase goods, materials, components or services in line with specified cost, quality and delivery targets
  • Support the purchasing function and other relevant departments and communicate any supply problems which may impact on business operations
  • Act as an interface between suppliers and other relevant departments on purchasing processes and new projects and activities
  • Monitor and advise on any issues which present risk or opportunity to the organisation
  • Monitor market trends, competitor strategies and market suppliers
  • Provide analysis on costs, new and existing and review cost reduction activities
  • Prepare reports and updates as and when required
  • Work closely with others in the procurement function and review opportunities for continuous improvement and business improvements
  • Adhere to any health, safety and environmental policies and procedures to ensure the safety and wellbeing of self, staff and visitors
  • Negotiate contracts, improve prices and terms of business with suppliers and review opportunities to make business savings utilising negotiation and procurement best practice tools and methods
  • Prepare and raise purchase orders and order schedules
  • Build, maintain and manage supplier relationships and keep up good communications
  • Ensure that a professional and consistent approach is taken in relation to all supplier relationships
  • Ensure compliance to company guidelines, purchasing policies and procedures and OJEU guidance during supplier negotiations and contracts award process.
  • Conduct research for new components and suppliers
  • Compile data relating to supplier performance to enable evaluation
  • Assess and evaluate suppliers and contribute to performance reviews to ensure contract compliance
  • Contact suppliers to resolve price, quality, delivery or invoice issues

Self Management

  • Comply with the Health, Safety and Environmental Policies
  • Assertive, resilient and welcomes change
  • Engages interest and participation of others and has a collaborative approach to working together
  • Proactively contributes to the team
  • Actively committed to teams development
  • Is self aware and optimistic
  • Shows moral courage, openness and honesty in all dealings

Skills and Attributes:

  • Able to build and maintain effective and productive relationships with staff, stakeholders and suppliers
  • Good communication, negotiation, interpersonal and influencing skills
  • Analytical, numerically astute with strong demonstrated problem solving abilities
  • Able to manage time effectively, prioritise tasks and achieve set targets
  • Commercial and financial awareness with a full understanding of how failure impacts the production, manufacture and customer order fulfilment
  • Able to work well under pressure and handle emergency and stressful situations
  • Keen attention to detail and accuracy
  • Familiarity with an integrated Enterprise Resource Planning (ERP) system would be beneficial
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