Job description / Role
A great opportunity to join a well-established international law firm in Dubai. Reporting to the Head of Administration, as a Senior Legal Secretary you will support a number of Senior Lawyers with their day to day administrative needs and manage a team of Legal Secretaries.
Maintaining office systems, including data management, preparing formal letters to banks, other companies, doing all secretarial work, diary management and keeping records, take minutes of meeting, maintaining daily schedule.
Responsible for answering the phone calls, documentation and archiving,
Perform daily administrative tasks such as copying, scanning, document filing.
Managing travel requests and booking through online and Hotel Reservation, arranges travel for staff including scheduling transportation and making hotel reservations.
Requesting and keeping of supplies and stationery, printing.
Receives and records visitors and telephone calls.
Schedules and arranges meetings and conferences.
Draft & Prepare and processing legal documents and forms like Power of attorney, cancellations, wavers and declarations.
Reviews legal documents to ensure they are in proper format and contain all necessary portions or related documents for court acceptance; files legal documents with proper courts.
Liaising between the head of legal and the other departments in the company.
Prepares and assembles materials, documents, and exhibits for meetings, court appearances, and hearings.
Take or transcribe legal dictation, minutes of meetings and taped records of conferences, settlement discussions, or interviews.
Handling Faxes and Emails and providing the client updates about the status of their applications.
Meeting and greeting visitors at all levels of seniority.
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