Secretary

Job description / Role

We are currently seeking a reliable, responsible Secretary to support our CEO & senior managers to provide timely, high-quality assistance in all administrative and clerical capacities to top-level executives within our company.

• The ideal candidate will be impeccably skilled and organized.
• To be successful, candidates should be self-motivated and proactive, able to work under pressure to meet deadlines, and have exceptional communication skills.
• Previous experience as an executive assistant is strongly preferred, but all applicants must be very familiar with office management technologies, including the Microsoft Office suite.
• Ultimately, we are looking for someone who is able to anticipate and address the needs of senior leadership and perform all administrative tasks necessary to ensure our company’s workflow runs at maximum efficiency.
• Assist the company CEO at all levels (both official and other personal concerns)
• Liaise between executives and CEO
• Generate regular reports and update databases
• Make and confirm all travel arrangements
• Manage phone calls and emails with professionalism
• Respond in a timely fashion to CEO/managers’ requests
• Facilitate communication within the company to maximize workflow
• Commitment to efficiency a willingness to seek best practices in running the office
• Able to troubleshoot challenges as they arise