Sales Assistant and Documentation Executive

·        Assist sales team in daily order execution and coordinate with the customers and suppliers.

·        Draft and Prepare sales contracts upon order confirmation and ensuring that order to supplier is aligned to the requirements as per customer’s PO / Order confirmation.

·        Responsible in preparing delivery order and processing Commercial Invoice, Shipping and Transportation documents as per contract terms.

·        Prepare, review and negotiate terms on the draft Letter of Credit whether with customer or supplier and ensure all internal guidelines and approvals are in place.

·        Liaise with the Sales Team to ensure order to supplier is executed, prepare PO to supplier (for Project / Back to Back Contracts).

·        Follow up with suppliers or mills for order production update, vessel details and dates of deliveries and update customer and the sales team.

·        Responsible for all back-office documentation required to execute and complete an order’s shipment.

·        Regularly update shipment schedules and follow up customer’s payment and/or LC application.

·        Liaise with the bank regarding LC Transactions, documents negotiations and other bank requirements.

·        Coordinate with the Admin and Accounts Department.

·        Prepare Sales reports as required by sales managers.