Sales Assistant and Documentation Executive

HKME Dubai

Job Description

·        Assist sales team in daily order execution and coordinate with the customers and suppliers.

·        Draft and Prepare sales contracts upon order confirmation and ensuring that order to supplier is aligned to the requirements as per customer’s PO / Order confirmation.

·        Responsible in preparing delivery order and processing Commercial Invoice, Shipping and Transportation documents as per contract terms.

·        Prepare, review and negotiate terms on the draft Letter of Credit whether with customer or supplier and ensure all internal guidelines and approvals are in place.

·        Liaise with the Sales Team to ensure order to supplier is executed, prepare PO to supplier (for Project / Back to Back Contracts).

·        Follow up with suppliers or mills for order production update, vessel details and dates of deliveries and update customer and the sales team.

·        Responsible for all back-office documentation required to execute and complete an order’s shipment.

·        Regularly update shipment schedules and follow up customer’s payment and/or LC application.

·        Liaise with the bank regarding LC Transactions, documents negotiations and other bank requirements.

·        Coordinate with the Admin and Accounts Department.

·        Prepare Sales reports as required by sales managers.

·        Bachelor’s Degree Graduate·        To be able to handle back to back LC Transaction independently.·        3 years and above of working experience in sales assistance (in the steel industry is preferred).·        Knowledge of reading, understanding and preparation of Letter of Credit is a plus.·        Knowledgeable in preparation and understanding contents of shipping documents (Bill of Lading, Commercial Invoice and others)·        Good knowledge of Inco-terms.·        Strong personal skills, team player and capable of taking initiative.·        Fluent in English with good verbal and written communication skills.·        Good knowledge of MS Offices.·        Self-motivated, organized and able to meet deadlines with attention to details (for documentation).

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