Receptionist | Office Administrator –
Female Applicant ONLY!!! Immediate Hiring !
You will be responsible for providing administrative support to the Management Team. Assisting in the effective management of office based administrative duties.
You will be front of house and responsible for providing front end customer service to visitors and staff, in person or on the telephone, answering or referring enquires.
This role requires that you are highly organised and self-motivated. You will hold high quality communication skills that enable you to interface between internal departments, clients, internal staff and contractors.
Responsibilities include, but are not limited to:
- Greeting and directing visitors to the office.
- Monitoring visitors and providing a working knowledge of the access system, to maintain security awareness.
- Assisting with the organisation and scheduling of site appointments
- Assisting with the planning of meetings and taking detailed minutes
- Writing and distributing email, correspondence memo’s, letters and forms
- Updating and maintaining office policies and procedures
- Liaising with executive PA’s and/or other Administrative Assistants to handle requests and queries from senior managers.
- Managing administrative systems and records
- Providing general administrative and clerical support when required
- Answering and directing phone calls
- Providing general support to visitors
- Acting as a contact for internal and external client
- Vendor & Supplier Management
- Have experience of working in an administration role
- Have a good knowledge of Microsoft programs – Word, Outlook and Excel
- Have strong communication skills
- Be extremely organized
- Have excellent time management skills and the ability to priorities work
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