Receptionist – Dubai


Job Description

Job Summary:

Responsible for the day-to-day general administration of Imdad Head office, handling the front-desk and client requests, assisting the management and supporting Imdad team members. 

Job Responsibilities:

  • Act as the main point of contact for visitors and callers
  • Redirecting incoming calls to the right department
  • Handle courier related requests
  • Provide general administrative support to the management and team members
  • Undertake general administrative duties including general word processing, filing, copying, and faxing
  • Deal with incoming and outgoing mail and general emails
  • Ordering of equipment, materials, and office supplies
  • Undertake and assist in the recording and processing of invoices, receipts, and payments as required and instructed
  • Prepare POs and contracts for suppliers as advised
  • Arrange meetings relating to the core operation of the company
  • Ensure the smooth running of the organization on a day-to-day basis and as required
  • Provide administrative support for matters relating to the premises and operations including maintenance contracts, company car renewal, expenses claims, security, alarms, and transport
  • Ensure the tidiness of the office and meeting rooms at all times

Minimum Requirements:
Bachelor’s degree or diploma / Associate degree in Secretarial Specialized Studies.
Minimum 2 years of experience in Administration, Reception, or other related fields
Effective time management, organization, and multi-tasking skills
Excellent interpersonal skills
Strong verbal & written communication skills
Team player with the ability to perform well under pressure
Proficient in Microsoft Word, Excel, Outlook, and PowerPoint

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