Procurement Executive – Dubai

Rapid Access

Job Description


The Procurement Executive is responsible for helping to provide a strategic, efficient and flexible procurement service which will deliver optimum value for money, cost savings and the best quality of service.


Reporting into the Procurement Manager, the role holder will be tasked with performing duties relating to organising and coordinating procurement activities. This will include assisting with procurement initiatives, reviewing price quotations and contract agreements, providing procurement advice to all employees and managing supplier relationships.


The Procurement Executive will also be responsible for ensuring that our regional GCC depots maintain adequate and timely stock levels of Powered Access Machines, spare parts and other ancillary items.


Working closely with the Procurement Manager, the Procurement Executive is an important link between in the internal departments such as Engineering and the Finance team. Together they will formulate and drive a consistent approach towards all sourcing, purchasing and tendering activity within the business. 


Service Delivery


  • Support the Procurement Manager in the development and implementation of innovative and sustainable procurement guidelines, procedures and policy
  • Contribute to the continuous improvement of procurement procedures and where necessary recommend alterations
  • Assist and advise the management team in procurement and purchasing activities. Raise the awareness of the importance of value-for-money and best practice
  • Ensure transparency and best ethics practices are always enforced within all procurement activities. Protect against exposure from bribery or any activity that might lead to an unfair evaluation of the best purchasing solutions for company
  • Help to monitor internal procurement systems and processes. Ensure that compliance is achieved across the company
  • Ensure employees have a good working knowledge of company procurement procedures and systems. Assist with queries and resolve any issues


Sourcing & Purchasing


  • Assist the Procurement Manager with the acquiring and evaluating of supplier quotations
  • Receive and consolidate management requests for purchasing
  • Undertake market and supplier research. Advise the Procurement Manager on price, product and market trends
  • Participate in the end-to-end tender, bid review and selection process
  • Request and evaluate offers and quotations from potential suppliers. Assist with the analysis of information received and make recommendations on best choice supplier
  • Participate in the drawing up of contracts. Negotiate and establish service level agreements (SLAs) with suppliers to guarantee the most advantageous balance of quality, cost and payment terms are achieved
  • Assist in providing advice on the administration of all contractual arrangements
  • Prepare, issue and seek authorised approvals for purchase orders
  • Coordinate with Finance Department to monitor accuracy and punctuality of payment



  • Manage efficient and cost-effective transportation of all procured items
  • Arrange the movement of goods including organising and consolidating consignments and issuing all required shipping documents
  • Coordinate with involved parties for delivery of goods or services and proper handover of duty
  • Follow up and report on progress of delivery



Supplier Management


  • Maintain and develop effective supplier relationships to ensure that the best possible price, quality, service and terms are always achieved
  • Identify new suppliers and opportunities for where aggregated spend might offer better value for money
  • Evaluate and monitor supplier capabilities and performance through key performance indicators. Report on achievements and if necessary recommend improvement strategies
  • Liaise with suppliers to ensure the timely and accurate completion of orders
  • Maintain and update the suppliers list. Document their qualifications, delivery times, and potential future development


Documentation and Reporting


  • Maintain the procurement calendar. Assist in the forecasting of annual goods or services budgets and help to develop plans for their procurement  
  • Organise and maintain Excel and computerised records containing supplier, bid purchases and pricing information
  • Ensure that complete data and information (e.g. undelivered or purchase orders, invoices, receipts delivery time, purchase to procure lead time, top purchases, and top vendors) are submitted in a timely manner
  • Compile and distribute weekly procurement reports to the management team. Communicate any procurement issues 

QUALIFICATION AND EXPERIENCE REQUIREMENTS: The chosen candidate will meet ALL the essential criteria below:   ESSENTIAL  Prior GCC procurement experience within the Automotive, Powered Access, Heavy Equipment or Construction related industry Successful track record in procurement with experience in all aspects of the procurement process including: procurement planningproduct selectionprice negotiationcontract negotiation and formulationcompetitive bid document formulationbid review andlogistics managementComfortable participating and negotiating in supplier relationship meetings Experienced with promoting the importance of equality and diversity within services and challenging behaviour and processes which may act as a barrier to this Strong Microsoft Office skillsProficient with procurement or inventory management software systemsStrong verbal and written English language skills   DESIRABLE Degree holder (or above) in Mechanical Engineering, Automotive Engineering or related subject areaQualified member of the Chartered Institute of Purchasing and Supply (CIPS) or equivalent vocational procurement qualification Strong Excel skillsPERSON SPECIFICATIONS:  Commercially and financially awareExcellent relationship management skills with the ability to engage, negotiate and manage key stakeholders and suppliers Strong analytical skills and problem-solving abilitiesAbility to make, justify and stand by difficult decisionsResults orientated with the ability to plan and deliver against project deadlinesStrong organisational skillsHigh accuracy with precise attention to detailSelf-motivated with the ability to without daily close supervisionHonest with high integrity

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