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Personal Assistant to MD – Arabic Speaking

Michael Page

Job description / Role

Our client is a global oil and gas company, they are looking to hire an experienced Personal Assistant to support their MD in their Dubai office.

Client Details

Our client is a global oil and gas company in Dubai. They are looking to expand their support team and have introduced a new position as a Personal Assistant to MD.

Description

The Personal Assistant will have a variety of responsibilities:

* Maintain and manage the MD’s work flow
* Organise and schedule events, conferences and daily meetings for the Managing Director
* Preparing expense claims of the MD
* Respond/direct emails to designated employees on behalf of the MD
* Ensure the MD is up to date, briefed, and prepared for any meetings they are involved in
* Prepare travel itineraries in connection with the arrangements for the MD
* Prepare preparatory presentations on Microsoft PowerPoint
* Brief the MD on internal matters and collect information if required
* Prepare handover documents between previous and future MDs
* Organise company VIP events for the MD and coordinate with the Marketing Department
* Carry out research on ad hoc topics and manage them for the MD
* Manage Personnel on Board and Business Leaves summary
* Coordinate with the HR regarding leaves, events, and travel
* Support Procurement and Purchase department during supplier selection for events
* Update company visitor guidelines
* Liaise with French Consulate for events and visa requirements
* Provide assistance to the HQ and other affiliates when organising events in the UAE, by taking charge of VIP visitors logistics

Job Offer

The successful candidate for this role will be offered a competitive monthly salary, all-inclusive of basic, housing, and transport allowances. Additionally, he/she will receive a bonus, medical insurance. This is an exciting opportunity for an experienced Personal Assistant to further progress their career with a leading oil & gas company.

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