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Personal Assistant – Shell – القاهرة

The Role

Where you fit In

Shell Lubricants Egypt (SLE) is an exciting lubricants organization with great growth potential . And this role is in the heart of the dynamics. The team in SLE is extremely dynamic, energized and works with speed of execution.


What’s the role?

You will provide fully comprehensive administrative support to the GM Shell Lubricants Egypt (SLE) based in Cairo.

Day to day activities include:

  • Diary management (paper and electronic) – allocates and prioritizes time.

  • Travel booking including, flights, accommodation, cars and any visas that may be required. Coordinate arrangements internationally, ensuring all required connections, visas, itineraries and travel documents are provided

  • Scheduling meetings – arrange internal/external meetings/teleconferences, including researching dates for events, coordinating participation, booking rooms

  • Set-up of Video Conferencing, Audio Conferencing and Web Conferences.

  • Process expenses and track accordingly- Costs/budget – process invoices as appropriate.- Set up and maintain paper based and electronic filing systems and contact lists.

  • Print paperwork as required, copying, faxing, scanning, distribution and electronic filing of documents.

  • Handle arrangements for external/internal visitors to ensure they have positive experience when visiting offices.

  • Team meetings management – select venue, collate pre-read and meeting details to send out prior to event. Also need to organize transfers to/from airport, dinner venues, choose menus, etc.

  • Assisting in preparation of documents, reports, presentation material

  • Ad hoc admin tasks, for example, couriering of documents, arranging hospitality, car bookings, managing office supplies, photocopying and faxing- Maintaining organization charts, SharePoint and webpages


What we need from you

Excellent administrative/secretarial skills. Ability to work independently, set priorities and manage workload. Display initiative, flexibility, efficiency, tact and diplomacy at all times.- Excellent interpersonal skills


Skills/ Requirements

  • University degree holder

  • Excellent administrative/secretarial skills.

  • Ability to work independently, set priorities and manage workload

  • Display initiative, flexibility, efficiency, tact, and diplomacy at all times

  • Excellent interpersonal skills

  • Substantial experience as a Personal Assistant/Management

  • Restricted/sensitive information to be treated with a high degree of confidentiality

  • Professional, flexible and pro-active attitude.

  • Ability to multi-task and manage high workload to tight timelines.

  • A high level of interpersonal skills and team working, able to communicate effectively at all levels including senior management.

  • PC literacy: Experienced in MS office applications and ability to quickly gain competence in other IT software.

  • Proficiency in systematically maintaining accurate records pertaining to activities such as meeting, travel, correspondence, and events.


An innovative place to work

Join us and you’ll be adding your talent and imagination to a business with the ambition to shape the future – whether by investing in renewables, exploring new ways to store energy or developing technology that helps the world to use energy more efficiently, everyone at Shell does their part.


An inclusive place to work

To power progress together, we need to attract and develop the brightest minds and make sure every voice is heard. Here are just some of the ways we are nurturing an inclusive environment – one where you can express your ideas, extend your skills and reach your potential…

  • We are creating a space where people with disabilities can excel through transparent recruitment process, workplace adjustments and ongoing support in their roles. Feel free to let us know about your circumstances when you apply, and we’ll take it from there.

  • We are striving to be a pioneer of an inclusive and diverse workplace, promoting equality for employees regardless of sexual orientation or gender identity.

  • We consider ourselves a flexible employer and want to support you finding the right balance. We encourage you to discuss this with us in your application.


A rewarding place to work

As an equal opportunity employer, combining our ideas through a creative, collaborative environment and global operations – we have developed and will continue to nurture a unique workplace with an impressive range of benefits to ensure that joining Shell is an inspired and rewarding career choice for everyone.

Disclaimer

Please note: We occasionally amend or withdraw Shell jobs and reserve the right to do so at any time, including prior to the advertised closing date. Before applying, you are advised to read our data protection policy. This policy describes the processing that may be associated with your personal data and informs you that your personal data may be transferred to Royal Dutch/Shell Group companies around the world. The Shell Group and its approved recruitment consultants will never ask you for a fee to process or consider your application for a career with Shell. Anyone who demands such a fee is not an authorised Shell representative and you are strongly advised to refuse any such demand. Shell is an Equal Opportunity Employer.
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