Personal Assistant

Job description / Role

• Welcome visitors to the school and register them, following student protection procedures
• Respond to telephone/email enquiries from parents and public
• Use Microsoft packages, particularly Word and Excel, to help support the school’s administrative team
• Assist with all administrative duties such as photocopying, filing, etc
• Assist in locating students when reported “missing” from class
• Understand data protection and confidentiality
• Create and distribute the school’s daily briefing
• Work to deadlines in a calm and confident manner when under pressure
• Assist with school events such as Parent Open Days and School Performances.
• Carry out any such task as shall be deemed necessary to the smooth running of the school
• Handle emergency procedures – fire drills, lockdown etc
• Assist Head of School with administration
• All desk duties including calling parents for absentees and also writing to parents for day to day enquiries
• Manage early pick up and sick children sign out
• Weekly attendance reports and sending out letters regarding lateness for students
• Responsible for filing and document management of unexplained absences, leave forms and late attendances
• Liaise with teachers, SLT, administration team, Admissions, facilities and general management on a daily basis