Operation Agent

Job description / Role

1. Managing RFQs, costing, outgoing quotes and awarded PO’s.
2. Matching awarded PO with order confirmation and sending the PO to the supplier
3. Storing all the important Data in files and the ERP system
4. Following up with Finance regarding Payments
5. Following up with the suppliers regarding delivery and making sure orders are shipped on time
6. Ensuring all shipments have the required import permit prior to shipping
7. Coordinating with Freight forwarders/clearing agents to ensure shipments are cleared upon arrival.
8. Making sure all orders are delivered to the customers once received and checked in the warehouse
9. Preparing delivery outs and sales invoices and all the necessary documents.