Office Manager

The Bridge Associates

Job Description

Office Management, incl. PRO management, vendor management, supply management, invoice management, etc., ensuring that our offices in the UAE run smoothly

  • Support in coordinating the Head of Partnerships’ complex calendars using judgment to prioritize meetings and committing their time based on an in-depth understanding of their priorities and needs
  • Collect and prepare data/information for use in discussions with the team and other external meetings
  • Organization and preparation of internal and external events that the Head of Partnerships or teams need to participate in
  • General administrative tasks such as coordinating business trips, processing travel expenses and taking care of invoices, etc.
  • Supporting and/or own special projects.
  • Assist the Office Head in developing policies, procedures, and office rules.
  • Ensure compliance with terms and specifications for renovation, office insurance requirements, and other tenancy matters, including lease negotiations.
  • Ensure the best vendor contracts and terms are negotiated with vendors, suppliers, travel agents, external accountants, corporate banks, and day-to-day suppliers.
  • Assist with accounts payable and receivable, bank payments, and the approval process.
  • Maintain professional relationships with government and regulatory bodies in the UAE.
  • Maintain office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for the supplies.
  • Custodian of confidential documents and responsible for management and circulation of the same

8+ years experience working as an Executive/Team Assistant and/or Office Manager Experience working with PROs in UAE is a plus Previous experience working in a start-up environment, ideally in the UAEArabic language experience is not mandatory but preferred along with excellent communication skills in English (both written and verbal) Capable of working independently and as part of the teamShowcase high level of initiative, flexibility and confidentialityStrong attention to detail, time management and persistencePrioritize and multi-task efficientlyEnjoy working in a dynamic, motivated & fast-paced ecosystemProficient knowledge of MS Office (Microsoft Suite, including Word, Excel and PowerPoint)

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