Junior Office Administrator

A Leading Confectionery Company

Job description / Role

Reporting to: Head of Finance & HR SUMMARY OF POSITION:

The Junior Office Administrator is required to be organized and professional, with the ability to work in a busy office environment by providing efficient office support to the daily functioning of the office, administratively as well as maintain the upkeep of the office cleanliness and maintenance.


Receptionist Duties
– Answering phone calls, screen and directing calls and performing other front office clerical duties
– Review and management of company email address. Filtering out and forwarding on to the relevant team member
– Assists other departments when needed to ensure optimum service to guests (Tea/coffee, catering etc.)
– Management and preparation of meeting rooms

Office running
– Responsible for office cleaning (vacuuming floors, dusting, cleaning desks, emptying dust bins, cleaning glass and windows etc.)
– Ordering of office supplies (i.e. pantry and stationery) as well as tracking these costs
– Printer maintenance
– Courier management
– Collection of mail from the post
– Management and preparation of meeting rooms
– Assist with office renovations and maintenance when required
– Point of contact with building maintenance
– Assisting in organisation of events including collecting quotes and presenting the options to management
– Maintaining cleaning equipment and stock of cleaning supplies
– Monitors and maintains sanitation and organization of all areas

– Tracking pantry, stationary and samples costs against a given budget
– General office administration in compliance with company policies eg. updating outlook calendar for excel leave trackers/sick records
– Maintain general office calendar
– Assist in planning and arranging office events / functions when required
– Tracking of office mobile and communication costs in excel and sending monthly updates to management
– Tracking expense claims for office purchases and reconciling against the office credit card statement

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