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JR. ADMINISTRATIVE ASSISTANT

Requisition Title : JR. ADMINISTRATIVE ASSISTANT(EXP10P)


Organization
: DWC KITCHEN


Description
:


Applications are invited for the position of Junior Administrative Assistant – EXPO

  • Position within: Customer Development – EXPO
  • Reports to: EXPO – Project Cordinator
  • Location : Dubai
  • Tenure: FIXED TERM CONTRACT

Key Accountabilities

To provide administrative and clerical assistance to the department to attain efficiency and effectivity, which is the key on achieving the company/department’s goal.

  • Act swiftly on the customer feedback concerning delivery notes, wrong encoding and others to facilitate proper month end reconciliation and accurate invoicing.
  • Validate and adjust the data entries against production reports to ensure accurate documentation and reporting.
  • Place consolidated order for office supplies and apply control measures to reduce office stationery costs.
  • Answer all incoming calls in a pleasant and polite manner, take messages and re-direct calls to appropriate colleagues in order to help customers.
  • Perform general clerical duties that include but not limited to photocopying, mailing and document control, which will complement the departments’ goals.
  • Carry out Time & Attendance (TAAS) related work to ensure employees’ timesheets are aligned for payroll.
  • Seek guidance and approval from the reporting manager on any amendments to delivery notes and the various production reports to rectify any errors
  • Ensure compliance to all Health and Safety policies to maintain a safe work environment for yourself and colleagues.

Essential Requirements and Competencies

  • Minimum – High school certificate
  • Prefered – Graduate in any disclipine
  • Minimum of 2 years’ experience in hospitality industry
  • At least 1 year experience in a similar clerical/office administrative role
  • Working experience with ERP
  • Knowledge of Timesheet
  • Should be competent in Microsoft Word, Excel, PowerPoint.
  • Should have excellent communication skills (oral & written)
  • Should have an eye for detail
  • Excellent interpersonal skills
  • Understanding of numbers and proficient in data entry
  • Excellent Interpersonal skills
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