Investment Operations Manager – 3 mths contract extendable

Manpower Middle East

Job description / Role

Responsibility Activities/ Duty

Transaction processing / Execution
• Ensure all necessary documentation is completed and per agreed procedural checklists
• Ensure the effective completion of transaction authorization execution ensuring confirmed transmission of instructions through to settlement
• Receive and reconcile all confirmations from counterparties to ensure, accurate and timely transaction completion
• Maintain audit trail and ensure effective archiving of documentation
• Ensure smooth and timely communication of transaction execution details to accounting team prior to execution and post execution to facilitate accurate record keeping

Transaction Settlement and holding reconciliation
• Ensure timely and effective settlement of investment transactions
• Ensure all necessary funding requirements have been considered by Treasury
• Ensure all FX transactions have been executed by Treasury to facilitate settlement
• Ensure monthly reconciliation of holdings with counterparties

Investment management and performance management systems – data management
• Ensure all relevant source data is uploaded or input to CLIENT’s portfolio management, performance management or CRM Systems in a timely and accurate manner
• Complete verification, validation and reconciliations of systems data based on approved procedures
• Investigates, archives, sources, collate, verify and reconcile historic data and upload into CLIENT’s system to ensure full data history is loaded, organized and maintained in an accurate and logically accessible manner
• Actively contribute in the efforts to improve CLIENT’s management and performance system in a logical and systematic manner

Investment pricing / valuation
• Ensure accurate asset pricing from agreed sources
• Complete monthly revaluation of assets and ensure effective communication of asset pricing to accounting team
• Ensure accurate records and evidence of monthly asset valuation is stored and archived in a central location

Corporate Actions processing
• Ensure the effective tracking, accuracy checking and recording of corporate actions and interest flows
• Ensure all corporate actions requiring decisions are referred to investment management in a timely manner for execution
• Follow up on settlement of corporate action receipts and distributions providing advance notices to third parties where necessary of receipt of cash or stock
• Provide timely information to accounting team of dividend and interest inflows to facilitate accurate accounting
• Prepare forecast of expected corporate action events annually updated quarterly

Treasury operation support
• Work closely with Treasury team to ensure efficient and effective transaction execution and settlement
• Provide forecast cash flow information on a periodic basis to the Treasury team
Liaison and relationship management
• Create effective relationships and ensure effective communication with internal investment management and risk management team to ensure that internal requirements are met
• Manage effective relationships with external custodians and banks to ensure that service providers are supplying effective services

Taxation management
• Act as liaison for external tax advisory services ensuring that tax advice on new transactions is communicated to the legal and investment management teams for review
• Monitor outsourced provider performance on accuracy and timeliness of tax return services for US federal and state tax returns and any other non-US tax filing provisions

Management Reporting
• Review requirements tailor reports to meet executive requirements
• Produce monthly management reporting in a timely and accurate manner
• Assess potential improvements to reporting formats and delivery mechanisms
• Develop dashboards and reports
• Complete adhoc reporting on request

Research and analysis
• Provide research and analysis and actively seek to reduce transaction costs
• Complete adhoc research and analysis projects on request

Policies and procedures
• Ensure the accurate completion of documentation of process charts
• Prepare and review policies and procedures and make recommendations for changes

General Coaching and Mentoring
• Assist in coaching and mentoring of UAE Nationals in relation but not limited to the Investment Operations function
• Assist in coaching all employees and managers on Investment Operations policies and practices as and when required

General Maintenance of the Department
• Assist in ensuring that the department constantly delivers high quality service and output in a timely manner to both internal and external stakeholders
• Assist in actively finding ways to make the department more process and cost efficient

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