Human Resources – Officer

The Human Resources Officer is responsible for the efficient and effective functioning of HR functions within the assigned Directorate, and serves as the main point of contact for employees on matters pertaining to their employment and benefits. The Officer is a true generalist and is responsible for employee contract management, policy interpretation, performance management, new hire orientation, permanent and temporary staff recruitment and on-boarding, and employee relations. In order to ensure the smooth delivery of HR services, the incumbent communicates frequently with HR at Central Services.

Coordinates with hiring managers and Recruitment to ensure that job descriptions are updated prior to commencing the recruitment process

– Assists Recruitment with interview logistics and other college-based recruitment activities using the recruitment tool Hire Insight

Follows up with all relevant stakeholders to ensure that reference checks, security paperwork and other new hire documentation is received by HR

– Creates and maintains secure and confidential HR databases and filing systems

– Serves a point of contact for new hires with questions arising during the onboarding process

Administers the temporary recruitment process using the proprietary HRMS

– Participates in the relocation of all overseas hires, including flight bookings, airport pick-up and hotel accommodation

Coordinates with Payroll, Compensation and Benefits to ensure the registration and administration of the employees’ benefit programs

Liaises with Housing and Visa Administrators regarding employee housing and visa requirements

– Administers the new hire orientation program

Prepares a variety of scheduled and ad hoc reports for Director analysis

– Ensures that HR policies and procedures are communicated accurately to college stakeholders

Administers the process for contract renewals, resignations, terminations and probation completions

Provides advice, guidance and interpretation on the application of HR programs, policies and procedures

Serves as a point of contact for college employee relations issues