HR and Operation Supervisor

Job description / Role

Our client, a well know medical facility, is currently looking for a HR and Operation Supervisor who will be based in Abu Dhabi. This role will report directly to the Chief Administrative Officer and shall have the following responsibilities:

Finance and Accounting
· Review, prepare and propose budget for the center’s operation

· Review and submit the monthly financial results, budget and quarterly rolling forecasts and other reporting requirements to management

· Report detailed account analysis and corporate month-end processing and reporting

· Ensure generation of monthly clinic’s activity statement and monthly balance sheet reconciliations.

· Analyze, investigate and follow-up of financial reporting and data submitted by each department

· Analyze stock levels, consumption aspects for clinic and provide analysist and recommendation to management

· Review monthly G/L Account / dentist production reconciliation process, monitor discrepancies, and coordinate with respective department to ensure issues all resolved by month-end

· Supervise the annual audits (Internal and external) and prepare statutory reporting on the year end audit.

· Ensure remittance payment is received on time, reconciled, and recorded properly

· Review and authorize the weekly accounts payable run

· Review monthly payroll for all the staff before sending to management for approval

· Ensure proper recording of VAT input and output

· Establish and maintain relations with banks and other financial institutions

· Ensure proper documentation of daily cash payments and disbursements

· Provide training to staff / management and other relevant department head to ensure proper interpretation of reports

Human Resource

· Supervise the day to day HR activities of the center in coordination with the HR and Account Assistant

· Ensure all employee’s contract and medical licenses are renewed on time

· Assist management in manpower planning and scheduling

· Draft, review and implement HR policies and procedures

· Provide management and department heads guidance on reviewing and improving business processes

· Conduct and review salary of employees, shares, bonuses as needed

· Review, define and amend job descriptions and KPIs for each role in the center

· Provide training to management and department heads on performance management for employees and ensure it is properly implemented

· Initiate various HR initiatives in coordination with CAO

General Operation

· Assist CAO in the implementation of various shared services projects

· Review all supplier’s contract and provide CAO guidance on the center’s obligations and rights

· Identify areas of improvement in the unit and propose to CAO initiatives to do in order to improve center’s processes and procedures

· Interact with other departments within the unit and ensure that reports are submitted on time and on regular basis

· Prepare and submit regular reports to CAO with all the activities in the shared services unit

· Act as a deputy when the CAO is not around

Compliance

· Ensure that the center is always in compliant with the DOH regulations

· Ensure that all insurance policies are active and renewed on time

· Ensure that safety measures and equipment are checked and properly implemented across the center

· Ensure that the center is compliant with UAE labor law

· Ensure that there is a proper documentation for all initiatives/projects being implemented across the center and all staff and / or concerned individuals are properly informed

· Ensure that any agreement made by the center with a third party is in place and signed by both parties