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HR and Administrative Manager

OilExec

Job description / Role

ADMINISTRATION MANAGEMENT (Dubai Office and workshop)

– Coordinate and supervise activities by scheduling work tasks, setting priorities, and directing the work of subordinate employees
– Supervise the admin activities which include:
= Insurances contracts follow up and contributions payment, in charge of yearly renewal with optimization of costs and coverage.
= IT equipment and IT issues management, liaise and negotiate with IT contractor for better quality of services – With the support of the internal IT Support Engineer.
= Local and overseas travel for visitors and personnel
= Accommodation, hotel booking and car rental management
= Office cleaning services and plant maintenance
– Represent the Company as a Public Relations Officer (PRO) in Jafza (visa applications and renewal, employee terminations, trade license renewal)
– Maintain operational and legal knowledge by reviewing MOL announcements and JAFZA regulations updates
– Participate in certification (HSE, OFC) renewal process
– Manage staff accommodation (workshop, VIE)

HR MANAGEMENT (Middle East and Asia)

HR Policies and Procedures

– In the relation with the management and the Group HR manager, develop, revise, and recommend personnel policies and procedures that support the company strategy, goals and culture
– Make sure that policies and procedures are communicated, understood and applied
– Make sure HR processes policies and procedures complies with company certifications requirements (ISO, OHSAS etc.)
– Ensures legal compliance by monitoring and implementing applicable labor regulations

Recruitment
– Prepare or review personnel job descriptions
– Liaise with recruitment agencies on job post search
– Revise department organization/structure and organize recruitment accordingly
– Post job adverts on company’s LinkedIn page and career website
– Conduct interviews and selecting Candidates
– Ensure an efficient onboarding process for the new hires
– Assist other member of HR Team as Talent soft Administrator on the recruitment module

Manage HR Employee Administration
– Prepare Job Offers and Employment Agreements
– Provide HR services to the employees such as salary certificates, NOC, etc.
– Ensure personnel records are maintained (documents and data in the HR software)
– Coordinate new employee arrival
– Manage employee’s medical insurance
– Reply to employees’ requests on Company rules and policies in relation with General Manager and Group HR Manager,
– Prepare monthly payroll in coordination with accounting Department
– Manage employee separation activities and disciplinary procedures
– Understand deployment planning and specific compensation system of the deployment team

Leave Management and other accruals
– Register leave requests in HR Works and maintain holiday planner
– Produce quarterly leave report and communicate it to department heads
– Annual flight tickets register and payment
– Rotation schedule update when required

Compensation and Benefits
– Prepare and make recommendations to management for annual salary review and bonus
– Lead market research to make sure company pay practices are competitive
– Maintain salary grids and Job mapping

Training Management
– New employee orientation and onboarding
– Design and implement Annual Training Plan and budget as per identified training needs and group guidelines
– Conduct training effectiveness surveys
– Make sure employee training records are maintained

Performance Management
– Participate to the annual appraisals process and analyse data collected
– Assist managers in their communication and employee relations to ensure postive and constructive management practices and employee satisfaction and engagement
– Assist managers with employee’s performance issues through Performance Improvement Plans

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