Government Relations Executive

Government Relations Executive

Follow the required procedures, within the defined timelines, to ensure that students are registered / transferred according to Educational Authorities requirements; and follow up the teaching licenses, appointment letters, school academic licenses & all related issues.

Educational License

  • Always have updated information about Educational License requirements and procedures.
  • Arrange and collate documents for Educational License.
  • Apply for School Educational License well in advance with the specific Educational Authority.

Student Registrations

  • Should always have updated information about student registration procedures and required documents.
  • Plan and organise student registrations, coordinate with parents regarding required documents.
  • Should be able to register all the school students with the Education Authorities within agreed timelines.
  • Ensure the submission of the end of year results, students’ promotion & transfer within an agreed time frame.

Teacher Licenses

  • Update School HR and Principal regarding the documents required and process to achieve ‘Teacher Approvals’ from Education Authorities.
  • Plan new teacher approvals well ahead of time so, that all the documentation is submitted the authorities for the approval.
  • Once the Teaching License is approved, forward the same to GRC immediately to process visa/ labour card.

Education Authorities

  • Keep up to date within Ministry/ Authority regulations and procedures and update the MSO/ Principal/ Manager GR about changes in policy and compliance if any.
  • Establish effective communication and develop relations with Education Authorities, Government ministries and offices.
  • Apply for student school trips/ annual diary etc. with authorities to obtain approvals well in advance (Agreed timelines).
  • Translate promptly all rules, regulations and circulars in English for the school management.

General Responsibilities

  • Maintain and update records regulating & maintaining trackers to show progress.
  • Prepare letters for Government authorities as and when required.
  • Embrace and encourage the ethos and standards of excellence as defined in the GEMS Core Values.
  • In association with ICT support, compile and generate Ministry required student records (manual or online records).
  • Attend staff meetings and serve on committees as required.
  • Perform other duties as requested by direct and dotted reporting line managers/ supervisors.

Job Specific Requirements

  • Bilingual (Arabic and English), an effective communicator at different levels, both oral and in writing.
  • Strong Microsoft office knowledge (can work independently on creating reports and presentations)
  • Vast knowledge and experience in dealing with different government offices especially the Department of Education and Knowledge (ADEK)
  • Perform other duties as requested by direct & dotted reporting line managers
  • Assist the admission team when needed with enquiries and enrollments, manage and update the school’s student information and admissions database
  • Work as part of the administrative team sharing the workload of other members of the team during busy periods
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