Executive Secretary

Job description / Role

Our client is looking to hire a full-time Executive Secretary who will report directly to a member of the senior management team for a Multinational fast-growing company that has just recently established their new office in Dubai. The candidate will have the following responsibilities:

• Maintaining executive’s agenda and assist in planning appointments, board meetings, conferences etc.
• Arranging and scheduling meetings
• Attend meetings and keep minutes
• Responding to emails
• Receive and screen phone calls and redirect them when appropriate
• Handle and prioritize all outgoing/incoming correspondence (email, letters, packages etc.)
• Make travel arrangements for executives
• Prepare invoices/financial statements and aid in bookkeeping
• Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
• Maintain electronic and paper records ensuring information is organized and easily accessible
• Conduct research and prepare presentations or reports as assigned
• Other responsibilities that may be assigned