Executive Assistant

Element Materials Technology


Element has an opportunity for a Executive Assistant to join our growing team. This is a great opportunity to develop your professional career within a Global TIC business
This role will be based in Barsha Heights , Dubai and will be responsible for efficiently running the Director’s offices , effectively coordinating and communicating with offices at regional and global levels


  • In charge of all communications emanating from the Director’s offices(Mails / Circulars / Memos), delegating Directors’ work in their absence
  • Be a part of Client discussions -taking dictation and minutes, whilst carrying out background research and presenting findings
  • Collaborate with the section managers for updates and prepare high level presentations for Director level meetings
  • Producing documents, briefing papers and reports and liaising with clients, suppliers and other staff
  • Maintain and update corporate secretarial activities such as licenses , POAs , JV agreements etc.
  • Ensuring that the Directors are well-prepared for meetings
  • Devising and maintaining office systems, including data management and filing
  • Arranging complex travel itineraries and accommodation and, occasionally, travelling with the manager
  • Meeting and greeting visitors at all levels of seniority and organizing and maintaining diaries
  • Screening telephone calls, mails, enquiries and requests, and handling them when appropriate
  • Collaborating with the PRO for business visas
  • Vendor management
  • Maintaining confidentiality at all levels
  • Undertaking adhoc projects at regional and global levels

Skills / Qualifications:

  • Graduate preferably with Western education
  • 5 plus year experience with multinational organizations in a high profile PA role supporting administration
  • Should have worked with MNCs managing work across muliple time zones
  • Ability to understand and manage corporate secretarial documents(trade licences, POAs, etc) would be an advantage
  • Multicultural aptitude mandatory for the role

Company Overview:

We are Element, one of the fastest growing testing, inspection, certification and calibration businesses in the world.
We deliver critical services in Materials Testing, Product Qualification Testing, Certification, Device Calibration and Advisory Services to the Aerospace, Oil and Gas, Transportation, Industrials, Fire and Building product, Infrastructure and other leading sectors, where failure in service is simply not an option.
Everything we do helps our customers to build better products; get their products to market on time; save them time and money; and minimize the risk associated with product development and production.
Our mission is simple: to be the best testing partner in the world and together we strive towards a common vision of becoming the world’s most trusted testing partner.
We have four values that we strive to live by every single day.
  • Safety – We keep our colleagues and visitors safe
  • Integrity – We act honestly and fairly to do the right thing
  • Excellence – We set new standards of excellence in everything we do
  • Partnership – We work together for the benefit of our customers
When combined with our mission and vision, the ethos this creates, enables Element to deliver one thing. CERTAINTY. We exist to help make certain that the materials and products we test, inspect, certify and calibrate for our customers are safe, quality, compliant and fit for purpose.

Diversity Statement:

At Element, we always take pride in putting our people first. We are an equal opportunity employer that recognizes diversity and inclusion as fundamental to our Vision of becoming “the world’s most trusted testing partner”.
All suitably qualified candidates will receive consideration for employment on the basis of objective work related criteria and without regard for the following: race, colour, age, religion, gender, national origin, disability, and/or protected veteran status, or other characteristics in accordance with the applicable governing laws.

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