Executive Assistant

• Full-time
• Dubai, United Arab Emirates
• 2021-02-03 05:47:00

THIS IS YOUR SHINING MOMENT!

We’re on the lookout for an Executive Assistant to join our ever-growing competitive team in Dubai. As an Assistant, you are required to have an excellent communication, multitasking & time management skills to perform a variety of administrative tasks and support our company’s Managing Director responsibilities include managing calendars, making travel arrangements and preparing expense reports. To be successful in this role, you are a person that is service-oriented, well-organized, have great time management skills, and be able to act with minimum guidance.

Requirements:

• Act as the point of contact among executives, employees, clients, and other external partners for MD’s office.

• Manage information flow in a timely and accurate manner

• Manage MD’s calendars and set up meetings, prioritizing the most sensitive and important matters, sending reminders

• Make travel and accommodation arrangements for MD, Senior managers, clients, and guests.

• Format information for internal and external communication – memos, emails, presentations, reports

• Prepare meeting agendas and take meeting minutes during meetings and calls

• Screen and direct phone calls, and distribute correspondence

• Organize and maintain the office filing system – Develop and carry out an efficient documentation and filing system

• Prepare agenda for meetings.

• Support the Managing Director in the preparation and presentation, reports, proposals, budgets, developing contracts and documentation required for key decision making

• Handling executives’ request and queries appropriately

• Perform in a way to make the MD life easier and more productive

Skills & Requirements

• Work experience as an Executive Assistant, Personal Assistant or similar role – proven experience as an Executive Assistant, Senior Executive Assistant or in other secretarial position

• Full comprehension of office management systems and procedures

• Excellent MS Office knowledge

• Outstanding organizational and time management skills

• Skilled in the use of standard office equipment (e.g. copiers, AVAYA phone, projector, e-calendars, printers, and scanners)

• Excellent verbal and written communications skills

• Discretion and confidentiality- Ability to treat confidential information with appropriate discretion

• Excellent organizational skills, including multitasking, time management, and meticulous attention to detail

• Ability to handle pressure and make split-second decisions

• Positive, driven, motivated and enthusiastic

• Following instructions and having the ability to learn new things

Years of Experience

• 2-5 years of experience in a similar role

Education