Executive Assistant

Mineral Circles Bearings

  • Full-time
  • Dubai, United Arab Emirates
  • 2021-02-03 05:47:00


We’re on the lookout for an Executive Assistant to join our ever-growing competitive team in Dubai. As an Assistant, you are required to have an excellent communication, multitasking & time management skills to perform a variety of administrative tasks and support our company’s Managing Director responsibilities include managing calendars, making travel arrangements and preparing expense reports. To be successful in this role, you are a person that is service-oriented, well-organized, have great time management skills, and be able to act with minimum guidance.


  • Act as the point of contact among executives, employees, clients, and other external partners for MD’s office.
  • Manage information flow in a timely and accurate manner
  • Manage MD’s calendars and set up meetings, prioritizing the most sensitive and important matters, sending reminders
  • Make travel and accommodation arrangements for MD, Senior managers, clients, and guests.
  • Format information for internal and external communication – memos, emails, presentations, reports
  • Prepare meeting agendas and take meeting minutes during meetings and calls
  • Screen and direct phone calls, and distribute correspondence
  • Organize and maintain the office filing system – Develop and carry out an efficient documentation and filing system
  • Prepare agenda for meetings.
  • Support the Managing Director in the preparation and presentation, reports, proposals, budgets, developing contracts and documentation required for key decision making
  • Handling executives’ request and queries appropriately
  • Perform in a way to make the MD life easier and more productive

Skills & Requirements

  • Work experience as an Executive Assistant, Personal Assistant or similar role – proven experience as an Executive Assistant, Senior Executive Assistant or in other secretarial position
  • Full comprehension of office management systems and procedures
  • Excellent MS Office knowledge
  • Outstanding organizational and time management skills
  • Skilled in the use of standard office equipment (e.g. copiers, AVAYA phone, projector, e-calendars, printers, and scanners)
  • Excellent verbal and written communications skills
  • Discretion and confidentiality- Ability to treat confidential information with appropriate discretion
  • Excellent organizational skills, including multitasking, time management, and meticulous attention to detail
  • Ability to handle pressure and make split-second decisions
  • Positive, driven, motivated and enthusiastic
  • Following instructions and having the ability to learn new things

Years of Experience

  • 2-5 years of experience in a similar role


  • Bachelor degree in Business, administration or any relevant filed


  • English , any additional language is a plus

About Us:

In Mineral Circles Bearings, we thrive in an environment where we can freely express who we truly are. Everyone has a safe space where they can share a laugh, corny jokes, a little chat, to discuss their meetings, to share their coffee breaks with, and the like. We are not the usual team who sits in front of the monitor 9-hours a day. We are a cluster of diversified teams who share the same goal that mainly revolves around delivering impeccable technical expertise, customer service, and world-class quality to our current and future clientele.

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