Event Coordinator

INDEX Conferences & Exhibitions

Event Planning:

  • Prepare plans and develop timetables with set deadlines in accordance with the project management process adopted by INDEX for the various event related activities
  • Execute and coordinate all assigned areas of project management activity
  • Coordinate the day to day activities of the event
  • Interact closely and effectively with other departments and teams including the Project Manager, ensuring being briefed fully and correctly in all aspects.
  • Interact closely and clearly with other team members to monitor the progress of these activities, and their completion.
  • Assist other departments and teams to ensure the timely completion of these activities.
  • Maintain an ongoing progress report and produce periodic status reports of the event.
  • Attend to all stakeholders’ expectations by communicating through meetings, verbal, written and email forms.
  • Respond to requests from the client in an efficient and timely manner.
  • Actively seek to increase the income generated by the event in conjunction with the Project Manager, closely monitoring and actively reducing expenses.

Event Administration:

  • Able to use own initiative in identifying, addressing and resolving day to day issues and challenges.
  • Able to work appropriate hours to complete tasks and meet goals.
  • Be the client advocate; ensure all issues and changes are met by the team.
  • Perform other duties as may occur and as instructed by INDEX Management.
  • Adhere to INDEX’s rules and regulations; written or implied and any changes or introductions, which may vary from time to time as deemed appropriate.
  • Research and develop event profile, identifying market leads and presenting these to the team and management

Required Qualifications and Experience:

  • Bachelor degree in Event Management or any other related field.
  • Proficient with Microsoft Office (especially Excel and Word).
  • Strong motivation and a positive approach to researching and analyzing new business opportunities.
  • Strong, day to day, client management skills and ability to keep promises
  • Passionate customer focused attitude.
  • Strong communication skills in all disciplines including written, oral, email and presenting.
  • Idea generator, self-starter and ability to think outside the box.
  • Ability to cope with competing demands, to prioritize tasks and to manage time effectively.
  • Strong organizational skills.

Job Types: Full-time, Permanent

Application Question(s):

  • Are you based in Dubai?
  • What is your monthly salary expectation in AED?
  • Are you available to join immediately?


  • Bachelor’s (Preferred)


  • Event Coordinator: 2 years (Preferred)
  • Social Media Marketing: 2 years (Preferred)

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