Event Coordinator

Event Planning:

• Prepare plans and develop timetables with set deadlines in accordance with the project management process adopted by INDEX for the various event related activities
• Execute and coordinate all assigned areas of project management activity
• Coordinate the day to day activities of the event
• Interact closely and effectively with other departments and teams including the Project Manager, ensuring being briefed fully and correctly in all aspects.
• Interact closely and clearly with other team members to monitor the progress of these activities, and their completion.
• Assist other departments and teams to ensure the timely completion of these activities.
• Maintain an ongoing progress report and produce periodic status reports of the event.
• Attend to all stakeholders’ expectations by communicating through meetings, verbal, written and email forms.
• Respond to requests from the client in an efficient and timely manner.
• Actively seek to increase the income generated by the event in conjunction with the Project Manager, closely monitoring and actively reducing expenses.

Event Administration:

• Able to use own initiative in identifying, addressing and resolving day to day issues and challenges.
• Able to work appropriate hours to complete tasks and meet goals.
• Be the client advocate; ensure all issues and changes are met by the team.
• Perform other duties as may occur and as instructed by INDEX Management.
• Adhere to INDEX’s rules and regulations; written or implied and any changes or introductions, which may vary from time to time as deemed appropriate.
• Research and develop event profile, identifying market leads and presenting these to the team and management

Required Qualifications and Experience:

• Bachelor degree in Event Management or any other related field.
• Proficient with Microsoft Office (especially Excel and Word).
• Strong motivation and a positive approach to researching and analyzing new business opportunities.
• Strong, day to day, client management skills and ability to keep promises
• Passionate customer focused attitude.
• Strong communication skills in all disciplines including written, oral, email and presenting.
• Idea generator, self-starter and ability to think outside the box.
• Ability to cope with competing demands, to prioritize tasks and to manage time effectively.
• Strong organizational skills.

Job Types: Full-time, Permanent

Application Question(s):

• Are you based in Dubai?
• What is your monthly salary expectation in AED?
• Are you available to join immediately?

Education:

• Bachelor’s (Preferred)

Experience:

• Event Coordinator: 2 years (Preferred)
• Social Media Marketing: 2 years (Preferred)