Crew Coordinator

Rawabi Holding

Job description / Role

Company Description

RAWABI Holding Company

Operating in Saudi Arabia and the Middle East for over 30 years as one of the leading industrial players in the region and has activities in construction & engineering, oil & gas, petrochemical, utilities, power & electrical, telecommunication & IT, trading, and manufacturing. RAWABI Holding Company comprises various subsidiaries and several associated companies.

Job Description

– Plans, organizes, and manages the day to day crewing activities in compliance with RVOS policies and procedures
– Ensures that assigned vessels’ manning levels comply with the relevant international and flag state legislation and client requirements
– Develops and maintains the crew rotational plan for his / her assigned fleet
– Assists the Crewing Supervisor in the preparation of the crewing plan for assigned vessels
– Screens received recruitment applications, and as needed, conducts phone / skype interviews
– Coordinates with concerned parties for applicants screening and interview preparation
– Searches for qualified candidates using databases, agencies, and crew referrals
– Maintains an up to date recruiting database and actively prequalifies crew members for future recruitment
– Performs preliminary CV checks and screens out all applicants who do not meet RVOS’ standards
– Conducts the 1st round of interviews for crew members and screens out unqualified candidates
– Ensures appropriate employment offers are made to selected candidates, in compliance with the standards set by RVOS
– Maintains the crew in transit sheets, sign on – sign off information, flight tickets, and forward them to the Crew Payroll Administrator for payroll preparation
– Controls crew transfers and makes appropriate arrangements in compliance with the company procedures
– Informs crew expecting to sign off of reliever’s arrival to ensures proper handover
– Follows up on the proper execution of crew performance appraisals and ensures input of appraisal reports are submitted to RVOS Management
– Manages the crew transfer process between RVOS’ vessels
– Makes sure that new crew attends RVOS’ orientation and onboard familiarization program, and thereafter the client testing
– Coordinates with manning agencies as per the set requirements and procedures
– Implements the process of crew mobilization and demobilization (travel arrangements, transfers, visa, hotel, etc.) in conjunction with the crew manning agents
– Manages smooth logistical arrangements for incoming and outgoing crew
– Prepares and maintains crew lists and reports for review by the Vessel Master and Crewing Supervisor
– Takes part of the new crew orientation and ensures that crew receive(s) pertinent information according to RVOS’ procedures
– Assists the Crewing Supervisor with developing and updating initial hire forms and other information packages
– Ensures that personnel files and all crew certifications are kept up to date and are uploaded in the system
– Performs miscellaneous tasks as assigned by his/her direct manager
– Develops and institutionalizes the crewing know-how and capabilities
– Is responsible for the development, performance appraisal, and succession planning of all direct and indirect reports
– Identifies and tracks KPIs for his function and devises plans and initiatives for operational improvements

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