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Administrative officer-Office of Research- Abu Dhabi &Dubai (UAE Nationals)

Job Summary

To undertake a variety of administrative andprogrammanagementtaskswithinthe Innovation and Entrepreneurship Center.Also,to helpinplanning andorganizing programs and activities as wellascarryoutimportantoperational duties.

Key Accountabilities

  • Aids in thePlanning,DevelopmentandCoordinationof all programs and materials at theCenter
  • Provides a rangeofbasicadministrativesupportfor the Innovation andEntrepreneurshipCenterincluding intheimplementation and marketing of programs
  • Acts as liaison betweentheOfficeandotherUniversity offices and external institutions
  • Supports incommunicatingandmaintainingapositive relationship with internalandexternalStakeholdersinaddressing inquiries and concerns.
  • Exercisesindependentjudgmentinbringinginformation, researching and resolvingproblems forthe Center.
  • Organizes,schedulesmeetings(booking,informingattendees about details) and preparestherequiredagenda inorder toprepare accurate meeting minutes anddistributethemto the attendees.
  • Processes paymentsandreimbursementsfortheCenter’s programs while adheringtointernalguidelinestomaintain appropriate records.
  • Acts as anofficecoordinatorforprogramming;maintains student files; respondstostudentinquiries;maintainsdatabase on students.
  • Preparescorrespondence,presentationsandreports,agendas, background materialsand minutes.
  • Works directlywithEntrepreneursformaterialsupport and coordination of activities when possible
  • Follows up andevaluatesprogramingbefore,duringand after execution
  • Performs other related duties as assigned bythe Director
  • Degree of Independence/Complexity of Environment

  • Integrity, confidentialityanddiscretionareanabsolute must.
  • Very highdegreeofindependence,responsibilityand judgment.
  • Able to manage adiverseportfolioandworkload,delivering service with a sense of urgencytomeettime-framesand deliverables.
  • Acts as an ambassadorandrolemodelrepresentingthe Center with professionalism at the highest levels.
  • Able to manageahighlyambiguous,constantlychanging environment with a diversenetworkofkeystakeholders andpolicy makers.
  • Must be able todealwithsimultaneouslyoccurringdeadlines which may compete for time.
  • Working Relationships/Impact of Interactions

  • Facilitatesactionanddecision-making,ensuringhigh quality outcomes.
  • Effectively represents the interests of ZU management.
  • Education & Experience Requirements

    Must possess a bachelor’s degreeinEntrepreneurship/Marketingorarelated field from anaccreditedinstitution with a minimum of2yearsrelevant experience or anequivalentcombination of education and experience.

    Essential Requirements:

  • Excellent organization and time-management skills
  • Outstandingcommunication,interpersonalandleadership skills
  • Outstanding verbal and written communication
  • Detail-oriented and efficient
  • Ability to work andcommunicatewithallmanagement levels
  • Entrepreneurship or ProgramManagementExperience preferred
  • Competencies

    • Customer Focused – The ability to discover the needs of internal and external customers and strive to deliver services and products to meet these needs in a professional and courteous manner.
    • Results Orientation – The ability to set and accomplish challenging goals, maintain focus, intensity and optimism in achieving results that are consistent with the organization’s objectives.
    • Resource Management – The ability to leverage organizational resources effectively and works towards standards of excellence in achieving organizational goals and strategies.
    • Accountability – The ability to actively accept the responsibility for the job obligations, own decisions and actions.
    • Teamwork / Networking – The ability to effectively work with and support others as part of a team, both within and across functions, and building and maintaining positive relationships at all levels with cultural sensitivity, showing respect & effectively working with diversity.
    • Effective Communication & Influencing – The ability to listen, speak, explain, persuade and influence others by expressing thoughts and views concisely, effectively and appropriately in a range of different settings to hold their attention and achieve desired impact.

    Statements in this document are intended to reflect,ingeneral,theroleand responsibilities of the position and are nottobeinterpretedastotally inclusive.

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