Black Pearl
Job description / Role
Our client, a well-known company is currently looking for an Administration Coordinator- UAE National. This role is responsible for and will work in support to the Administration Supervisor to facilitate effective Company administration and office operating procedures. The role of the Administration Coordinator will involve the organization and coordination of office operations and procedures and provision of general Administration support, including typing, data input, minute taking and document control for all the company’s Departments. The Administration Coordinator will implement the company’s office and administrative procedures including maintenance of accurate records of office and other Administration Department supplies and will oversee the general day to day outputs of the Administration Department General Operatives.
Other responsibilities include but not limited to:
• Liaising and providing day to day administrative support and task assistance to all staff
• Coordinate the day to day activities of the General Operative;
• Preparing correspondence and documentation including drafting and distribution as required
• Maintain spreadsheets, statistics, reports and databases including typing, encoding, data processing as needed via excellent use of MS office applications or other related software
• Recording, compiling, distributing minutes of meetings, and preparation of analysis reports required.
• Company Vehicle Management including monitoring and records
• Coordination of Refreshments as per request including catering setup and clear up as required
• Coordination of Company Uniforms including procurement and disbursement
• Maintaining the Company Archiving
• P2 stock management including consumables monitoring, statistics and procurement (e.g. stationery supplies, vending machine consumables, drinking water etc.)
• Supplier liaison and coordination
• Provide executive support to the Operational Managers and including PA duties in the absence of the Administration Supervisor
• Reception duties (in the absence of Receptionist whilst on leave, break, sickness etc);
• Have responsibility to carry out Supervisor duties in the absence of Supervisor whilst on leave, break, sickness, in training etc.
• Compliance to set departmental objectives.
• Monitor and evaluate continuously efficiency and effectiveness of service delivery methods and procedures; assess and monitor work load related to this role
• Conduct gap analysis, and recommend to Supervisor/Line Manager identified opportunities for improvement to be implemented after approval. related to this role
• Promote innovation as part of continual development relating to efficiency and productivity of Administration services provision.
• Comply with company Environmental policy by taking an active role in the continual improvement of the environmental initiatives.
• Assist in establishing policies and procedures as required in compliance with QMS and ISO standards e.g. Local work Instructions (LWI) write up and review.
• Perform and carry out projects, ad hoc tasks, duties as instructed/directed by the Supervisor/ Line Manager
