Administration Coordinator (Arabic Speaker) – Business Center

Black Pearl

Job description / Role

Our client, an international construction-consulting firm, is looking for an experienced Administration Coordinator (Arabic Speaker) in a business center in Abu Dhabi. You will be expected to handle the back of house operations pertaining to the Business Centers related to meetings, events, activities management, and sales and marketing. Reporting to the Head Section, you will be responsible for supervising all business center staff and associated functions, ensuring all functions are carried out in accordance with agreed procedures, protocols and time-scales.

The chosen candidate will be expected to undertake the following:

Plan, supervise and coordinate all activities in the assigned area to meet functional objectives.
Train and develop the assigned staff on relevant skills to enable them to become proficient on the job and deliver the respective business objectives.
Communicating with members of the organization employees, guests, visitors and providing them with all the necessary information related to bookings.
Compiling all inquiries from end-users received via the system, email, or phone communication.
Receiving, sorting and distributing incoming items delivered for the Business Centers operating areas as well as keeping the necessary records about the same.
Coordinate with the concerned team members in regards to any modification in the system.
Keep materials available by gathering and processing orders, verifying receipt and providing important information regarding any change in services and/or delivery of the same.
Benchmark Analysis – Contacting company representatives as required from the Senior Management and compiling all the necessary data’s/fees for the Managements Review.
Prepare marketing reports by collecting, analyzing, and summarizing sales data.
Responsible for updating and maintaining events calendars.
Tracks sales and costs by analyzing and entering sales, expense, and new business data.
Supports Business Center Supervisor by providing sales data, market trends, forecasts, new product information; relaying feedback from the requestors.
Researches competitive products by identifying and evaluating product characteristics, market share, pricing, and advertising; maintaining research databases.
Working towards quarterly sales targets and KPI’s and assisting with all strategic planning as required.
Cover any operating areas when and where required without affecting the business operations.
Ensure substitutes are available in case of leave of absence.
Assist and support all new joiners and other team members on tasks if and when required.

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