Admin Assistant / Receptionist – Mandarin / Cantonese Speaker

Job description / Role

The Company

My client is looking for a Receptionist/Admin Assistant within a leading international Chinese bank. The business provides banking services across multinational and local corporate clients, governments, etc.

The Role

This position will be a front of house role and requires exceptional customer service and organisational skills.

Responsibilities

* Maintaining work attendance, leaves and sickness absence, and keeping it recorded.
* Managing office supplies/stationary, control the ordering and invoicing with external supplier and assist vehicles management
* Material bookkeeping and management for fixed assets and low value consumption goods
* Booking air-ticket, taxi, couriers, lunches, venues, hotels and restaurants etc., if necessary
* Assist to prepare the claim reimbursement, such as business expenses, daily expenses, other expenses, etc
* Operating telephone switchboard, answering and transferring all incoming calls as well as taking down messages if employees are not able to receive telephone calls
* Dealing with incoming and outgoing mails, distributing deliveries, controlling outgoing deliveries, and maintain accurate records
* Update telephone list and inform bank staff of the updated list regularly
* Ensuring reception area neat and tidy appearance at all times
* Calling office boy to provide tea service for external guests
* Any ad hoc duties, which can reasonably be carried out without compromising reception service.