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Accounts Payable Supervisor

Accor

Job Description

Accounts Payable Supervisor
As the role of the Accounts Payable supervisor is to define the scope, duties, and responsible to Maintain a system of purchase orders, receipts, invoices and cheque requests in order to promptly and adequately support, document and process for payment of all hotel payables according to the Company’s policies and procedures.

What is in it for you:

  • Accommodation and meals provided
  • Transportation to & from the hotel
  • Medical & Life Insurance
  • Employee benefit card offering discounted rates in Accor worldwide
  • Learning programs through our Academies
  • Opportunity to develop your talent and grow within your property and across the world!
  • Ability to make a difference through our Corporate Social Responsibility activities, like Planet 21

What you will be doing:
Reporting to the Chief Accountant, responsibilities and essential job functions include but are not limited to the following:

  • Ensuring proper documentation and approvals for all hotel invoices are obtained
  • Inputting approved invoices accurately into the accounts payable system for payment
  • Ensuring proper and timely payment of vendor invoices according to vendor terms and hotel’s cash availability.
  • Reconciling vendor statements regularly to ensure that all liabilities have been recorded
  • Must be willing to work a flexible schedule in order to accomplish all major responsibilities and tasks
  • Must have a commitment to follow all local and corporate policies and procedures as they relate to Night Audit
  • Must work in a safe, prudent, and organized manner
  • Verify that all invoices are supported by duly approved purchase orders when required, signed receiving documentation and/or the approval of authorized management personnel
  • Code invoices to the appropriate general ledger account, and record the vendor number
  • Verify invoices to check the unit of issue, unit price, quantity, extension, and applicable federal, provincial, and state taxes against the hotel purchase order and receive advice
  • Maintain an approved up-to-date vendor/supplier database on the accounts payable system
  • Verify invoices to check the unit of issue, unit price, quantity, extension, and applicable federal, provincial, and state taxes against the hotel purchase order and receive advice
  • Obtain approval for invoices from the appropriate department head prior to processing the invoices on the accounts payable system
  • Print and submit cheques with supporting documentation to the Director of Finance and the General Manager for their signatures
  • Maintain current files (manual or electronic) for 1) approved purchases orders, 2) approved orders received that have not yet been invoiced, and 3) approved orders received that have approved invoices, but that are still waiting for the check to be produced
  • Maintain a close working relationship and communication with the purchasing/receiving staff
  • Reconcile vendor statements monthly in order to ensure that the account is kept current
  • Maintain alphabetical files by vendor containing complete invoices and backup attached to the cheques for efficient access after payment. All filing is to be kept current
  • Process all Accounts Payable invoices and manual cheques through the computer system
  • Forward all stop payment void cheques to the Chief Accountant for journalizing
  • Check vendor statements as they are received and resolve all discrepancies directly with the vendor
  • Prepare manual cheques as required if directed by the Director of Finance or Chief Accountant
  • Run the required reports per month end close the Accounts Payable cycle
  • Prepare the journal entry for accrual of invoices received after closing and for goods and services received, but not yet invoiced
  • Maintain, and constantly update, an approved vendor-listing file. The Chief Accountant must approve updates for a cheque and balance
  • Conduct yourself in a professional manner at all times to reflect the high standards of Fairmont Hotels & Resorts
  • Perform any additional duties as assigned by Department Manager

Your experience and skills include:

  • Written and verbal fluency in English is a must
  • Familiarity with Financials System, Lanmark, Fidelio, Reporting System, Micros POS and Excel as an asset
  • Must be willing to work a flexible schedule in order to accomplish all major responsibilities and tasks
  • Must have a commitment to follow all local and corporate policies and procedures as they relate to the position

Your team and working environment:

  • Be a part of our multicultural team.
  • Enjoy nature as our location provides majestic mountains in northern Fujairah.

Visa Requirements: Please note that you must be eligible to live and work in the United Arab Emirates. We will assist successful applicants with the visa process and provide flights and accommodation
Our commitment to Diversity & Inclusion:
We are an inclusive company and our ambition is to attract, recruit and promote diverse talent.
Why work for Accor
We are far more than a worldwide leader. We welcome you as you are and you can find a job and brand that matches your personality. We support you to grow and learn every day, ensuring that work brings purpose to your life so that you can continue exploring Accor’s limitless possibilities during your journey with us.
By joining Accor, every chapter of your story is yours to write and together we can imagine tomorrow’s hospitality. Discover the life that awaits you at Accor, visit
Do what you love, care for the world, and dare to challenge the status quo! #BELIMITLESS

To apply for this job please visit www.monstergulf.com.

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