Accountant – Payable & Receivable

Main tasks:

• Responsible for ensuring accuracy and efficiency of operations, processing and monitoring incoming payments, and securing revenue by verifying and posting receipts.
• providing financial, administrative support to the organization. Responsible for completing payments and control expenses by receiving payments, plus processing, verifying, and reconciling invoices, and the day-to-day management of all payment cycle activities in a timely and efficient manner.

Accounts Receivable–Key Responsibilities:

• Maintain up-to-date billing system (SAP)
• Prepares Advance (PI) Proforma Invoice for Orders to be Process
• Prepares (PI) Proforma Invoice for Materials Ready for Delivery
• Prepares Final Invoices to customer
• Sending invoice and sending reminders and communication with customers via phone & email to ensure that customer received the invoice to avoid any delay in our payments.
• Communicate with customers via phone, email and Investigate and resolve customer queries.
• Maintain and monitor of invoice submission tracking sheet.
• Monitor customer account details for non-payments delayed payments
• Prepare bank deposits.
• Follow up on, collect and allocate payments.
• Perform account reconciliations.
• Research and resolve payment discrepancies with customers
• Prepare and Review AR Aging report.
• Banking:
  • Ability to deal with bank related to Bank Guarantees, Letter of credit, other payment issues.
  • Ability to handle Bank guarantee starting from reviewing the draft from customer, negotiating between bank & customer till delivering guarantee to customer. To track Bank Guarantee till expiry.
  • Ability to review the Letter of Credit (LC) Draft from the customer side, and able to negotiate between bank & customer to finalize Letter of credit.
• Prepare Warranty Certificate, (COC) Chamber of Commerce and (COO)Certificate of origin.

Accounts Payable–Key Responsibilities:

• Receive and verify invoices of clearing customs company services.
• Verify that transactions and prepare batches of invoices & pass the payment (On 1st. week of the month)
• Posting of full batch of Invoices in SAP
• Verify that transactions and prepare batches of invoices & pass the payment (On 1st. week of the month)
• Receive and verify Expenses Reimbursements and Deduction vouchers
• prepare daily, weekly and monthly required reports or any additional required report.
• Assist with month-end closing /Year end closing / Annual audit such (all samples inv., etc….)
• Post all JV’s for monthly adjustments
• Prepare schedules for relevant area on a monthly basis (BS/PL)
• Preparation, validation of monthly and quarterly VAT returns for the UAE entities.
• Bank relationship management: All dealings with banks and with Bank relationship manager via email or phone; arranging certificates such as Balance confirmation from Bank, providing requested documents, other relevant information in discussion with Accounting Manager, adding or removing any authorized signatories etc. Negotiating best deal from bank for purchase of foreign currencies.

Education and Experience

• Bachelor’s degree in Accounting
• 5+ years experience in a similar position; minimum 3 years in UAE

Languages:

English: Social and business fluent

Additional language: Any other language would be an advantage

Qualification + Profile

• Knowledge of automated business systems and PC applications, familiar with Microsoft Office.
• Hands experience in SAP, able to handle transactions of Invoicing, GL, AR, AP & Bank.
• Understanding of UAE VAT laws, VAT Requirement related to Input VAT & Output VAT
• Ability to work independently, make informed decisions quickly, and handle pressure situations.
• Ability to communicate effectively both written and verbally to all levels of the organization.
• Shows courage in taking justifiable risks.
• Works cross-departmental to achieve goals and customer experience success.
• Sharp focus and the ability to effectively prioritize in a high-volume environment.